City of Columbus - File #: 3062-2018

• File #: 3062-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/31/2018
• In control: Technology Committee
• On agenda: 11/19/2018
• Final action: 11/21/2018
• Title: To authorize the Director of the Department of Technology to enter into contract with Saitech, Inc., for Veeam software licensing maintenance and support services and Brown Enterprise Solutions, LLC for Veritas Netback software licenses and licensing maintenance and support; to authorize the expenditure of $381,197.50 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($381,197.50)

Date	Ver.	Action By	Action	Result
11/21/2018	1	ACTING CITY CLERK	Attest
11/20/2018	1	MAYOR	Signed
11/19/2018	1	COUNCIL PRESIDENT	Signed
11/19/2018	1	Columbus City Council	Approved	Pass

Explanation
This ordinance authorizes the Director of the Department of Technology to enter into contract with Saitech, Inc. for 150 Veeam backup software licenses maintenance and support at a cost of $57,862.50 and shall provide co-termed for the term period being December 12, 2018 through December 11, 2019.
The software licenses maintenance and support was procured through solicitation number RFQ010393 published September 20, 2018 with a bid opening on October 11, 2018. Seven bids were received and after review of the bids it was determined that the bid proposal received from Saitech Inc., at $57,862.50, was the lowest, best and most responsive. (See attached bid tabulation sheet).
This agreement is not subject to automatic renewal. However, upon mutual agreement and approval from appropriate City authorities, the ensuing contract can be extended (renewed) for four (4) additional one-year terms at the same pricing and the same escalator clause.

This ordinance also authorizes the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC; for twenty (20) new Veritas NetBackup standard perpetual licenses ($86,320.00) with maintenance and support ($51,060.00) for the term period October 25, 2017 through October 24, 2019 and for software licensing maintenance and support on ninety-nine (99) existing licenses at a cost of $185,955.00 for the term period being January 01, 2019 through December 31, 2019. The total cost for the new Veritas licenses and maintenance and support on the new and existing licenses is $323,335.00.
The Veritas NetBackup software licenses and maintenance and support were procured through solicitation number RFQ010593 published October 11, 2018 with a bid opening on October 26, 2018. Nine bids were received and after review of bids it was determined that the bid proposal received from Brown Enterprise Solutions, LLC, at $323,335.00, was the lowest, best and most responsive. (See attached bid tabula...