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File #: 2905-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/15/2018 In control: Judiciary And Court Administration Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize and direct the Municipal Court Clerk to modify and extend the contract with Official Payments Corporation for the provision of electronic payment services; and to declare an emergency. ($0.00)
Explanation

Background: This legislation authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to modify the existing contract with Official Payments Corporation for electronic payment services and extend the contract for one year for the continuity of the services.

The contract includes the following services: on-line electronic credit card payment, point of sale and electronic checks services (hereinafter “electronic payments services”) for the Municipal Court Clerk's Office. The aforementioned electronic payment services defers the transaction costs to the user; thereby, decreasing the bank service fees for the Municipal Court Clerk's operating budget.

Bid Information:
In 2009 a formal bidding process was solicited through SA003323. A total of four vendors submitted proposals. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Official Payments Corporation achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Official Payments Corporation.

The Official Payment on-line electronic credit card service has been ongoing since 2010 at $0 cost per year to the Municipal Court Clerk’s operating budget.

Contracts:
Original Contract Number: ED040373 - 1; $0
1st Modification: Ordinance: 1528-2010; ED040373 - 2; $0
2nd Modification: Ordinance: 1889-2011; ED045092; $0
3rd Modification: Ordinance: 2244-2012; EL013669; $0
4th Modification: Ordinance: 1797-2013: ED049622: $0
5th Modification: Ordinance: 2114-2014: ED051606; $0
6th Modification: Ordinance: 2717-2015; ED054297; $0
7th Modification: Ordinance: 2539-2016; PO32745; $0
8th Modification: Ordinance: 2357-2017; PO095246; $0
9th Modification: Ordinance: 2905-2018; $0

Contract Compliance Number: 52-2190781
Expiration Date: 9/18/19
Vendor#: 009116

Fiscal Impact: No funds are required.

Emergency: There is an immediate need to modify and extend the existing c...

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