Explanation
Background: This ordinance authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify and extend the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for an additional three (3) months for the continuity of the support services. The additional time is necessary, to complete the negotiations for the new CourtView Justice Solutions contract.
Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System. This legislation was established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software. CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature.
Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance: 2489-2014; EL016363; $76,802.00
Ordinance: 0574-2015; EL016767; $214,380.00
Ordinance: 1351-2015; EL016929; $4,300.00
Ordinance: 2685-2015; EL017650; $81,567.50
Ordinance: 0348-2016; PO003581; $198,202.50
Ordinance: 2460-2016; PO031412; $67,388.75
Ordinance: 0201-2017; PO048004; $31,000.00
Ordinance: 0201-2017; PO051689; $202,166.25
Ordinance: 0457-2017; PO051816; $16,075.00
Ordinance: 0701-2017; PO056354; $1,850.00
Ordinance: 1413-2017; PO066878; $61,302.00
Ordinance: 2316-2017; PO091066; $69,578.25
Ordinance: 0307-2018; PO066878; $208,734.75
Ordinance: 1203-2018; PO129653; $0.00
Ordinance: 2908-2018; $70,970.00
Contract Compliance Number: 46-0521050
Expiration Date: 9/5/19
DAX Vendor Number: 008460
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency legislation is requested for the continuity of the support services for the case management system for the Franklin County Municipal Court.
Fiscal Impact: Funds totaling $70,970.00 are available within the Municipal Court Clerk’s 2018 Computer Fund operating budget
Title
To authorize the Municipal Court Clerk to modify a contract with CourtView Justice Solution, Inc. for the purchase of software maintenance and support services in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $70,970.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($70,970.00)
Body
WHEREAS, it is necessary for the Municipal Court Clerk to modify and extend the existing contract with CourtView Justice Solutions, Inc. (“CJS”) an additional three (3) months for the continuity of the support services. The additional time is necessary, to complete the negotiations for the new CourtView Justice Solutions contract; and
WHEREAS, this agreement was originally established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's office in that it is immediately necessary to modify and extend the existing contract with CourtView Justice Solutions, Inc. (“CJS”) an additional three (3) months for the purchase of software maintenance and support services for the Franklin County Municipal Court Case Management System; thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to modify and extend the existing contract with CourtView Justice Solutions, Inc. (“CJS”) an additional three (3) months for the continuity of the support services.
SECTION 2. That the expenditure of $70,970.00 or so much thereof as may be necessary, is hereby authorized in Fund 2227 (Computer Fund), Dept-Div 2601 (Municipal Court Clerk), Object Class 03 (contractual services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.