Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with CHA Consulting in the amount of up to $480,000.00 for the Roadway Improvements - Short Street - Liberty Street to Sycamore Street project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform a detailed design for improvements to Short Street from the existing western terminus of Sycamore Street to a point approximately 665 feet south of Liberty Street. The project will connect the existing Short Street to Sycamore Street on a curved alignment, reconstructing Short Street from the new alignment to the Liberty Street intersection. Improvements are anticipated to include pervious paver pavement, curbs, sidewalks, and a shared use path.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Short Street - Liberty Street to Sycamore Street contract. The project was formally advertised on the Vendor Services web site from May 24, 2018, to June 21, 2018. The City received seven responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 28, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
CHA Consulting, Inc. Columbus, OH MAJ
Prime AE Group Columbus, OH MBE
ms consultants, inc. Columbus, OH MAJ
Resource International, Inc. Columbus, OH FBE
Strand Associates Columbus, OH MAJ
Fishbeck, Thompson, Carr & Huber Columbus, OH MAJ
Star Consultants Columbus, OH MBE
CHA Consulting received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Short Street - Liberty Street to Sycamore Street contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CHA Consulting.
2. CONTRACT COMPLIANCE
CHA Consulting’s contract compliance number is CC000802 and expires 6/6/2019.
3. FISCAL IMPACT
This is a budgeted expense within Fund 7704, the Streets and Highways Bond Fund, under the UIRF - Urban Infrastructure Recovery Fund (59-12), Project P440005-100000. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of funds is necessary to align cash with the appropriate project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to prevent delays to the department’s capital improvement project schedule.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with CHA Consulting for the Roadway Improvements - Short Street - Liberty Street to Sycamore Street project; to authorize the expenditure of up to $480,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($480,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the detailed design of improvements to Short Street from the existing terminus of Sycamore Street to Liberty Street; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Short Street - Liberty Street to Sycamore Street project; and
WHEREAS, CHA Consulting submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with CHA Consulting for the provision of professional engineering consulting services described above in the amount of up to $480,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with CHA Consultants to prevent delays to the department’s capital improvement project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005-100000 / Urban Infrastructure (Voted Carryover) / $2,048,800.00 / ($480,000.00) / $1,568,800.00
7704 / P530161-100184 / Roadway Improvements - Short Street - Liberty Street to Sycamore Street (Voted Carryover) / $0.00 / $480,000.00 / $480,000.00
SECTION 2. That the transfer of $480,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440005-100000 (Urban Infrastructure Recovery Fund (59-12)), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530161-100184 (Roadway Improvements - Short Street - Liberty Street to Sycamore Street), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with CHA Consulting at 471 East Broad Street, Columbus, Ohio, 43215, for the Roadway Improvements - Short Street - Liberty Street to Sycamore Street project in an amount up to $480,000.00.
SECTION 4. That the expenditure of $480,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100184 (Roadway Improvements - Short Street - Liberty Street to Sycamore Street), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.