Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Geological Boring and Well Maintenance from Frontz Drilling, Inc. This contract will be used primarily by the Department of Public Utilities for water wellfield protection and maintenance. The term of the proposed option contract will be approximately two (2) years, expiring 12/31/2020, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on October 18, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010427). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Frontz Drilling, Inc Inc. CC# 006794 expires 10/08/2020, Items 1-20, 30-40, $1.00
Total Estimated Annual Expenditure: $185,000.00, Public Utilities
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contracts expire 12/31/2018.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Geological Boring and Well Maintenance from Frontz Drilling, Inc; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency.
Body
WHEREAS, the Geological Boring and Well Maintenance UTC will provide for the purchase of for water wellfield protection and maintenance; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 18, 2018 and selected the overall lowest, responsive, responsible and best bidder Frontz Drilling, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Geological Boring and Well Maintenance from Frontz Drilling, Inc. because the current contracts expire 12/31/2018, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Geological Boring and Well Maintenance in accordance with Request for Quotation RFQ010427 for a term of approximately two (2) years, expiring 12/31/2020, with the option to renew for two (2) additional one (1) year extensions, as follows:
Frontz Drilling, Inc., Items 1-20, 30-40, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof,
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.