Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to modify the contract with OHM for additional design work associated with the Davis Center Renovation and the adjacent Adventure Center.
Background: The initial contract for this project included the design of improvements to the Davis Center as well as a Master Plan Study for the central campus area of Franklin Park. One of the key elements identified as part of the Master Plan was the need for exterior improvements to the Adventure Center building located adjacent to the Davis Center. This modification is for an expanded scope of work to which will include the architectural design and engineering of exterior improvements to the Adventure Center building. The Adventure Center was originally an athletic complex that was improved for use by AmeriFlora and is currently used by the Department’s Therapeutic Recreation Program. The anticipated scope of improvements includes removal of the existing entry canopy and design of a new canopy and exterior siding to the building. It is also anticipated that improvements will be made to the roof in order to improve the overall appearance and to address current drainage issues. It is the intent of the Department to bid the construction contract for the Davis and Adventure Center projects together for a construction start date in the spring of 2019.
Total cost for the project will not exceed $380,000
Principal Parties:
OHM Advisors
580 North 4th Street, Suite 630
Columbus, OH 43215
Jim Houk, (614) 474-1100
CCN: 38-1691323
CC Exp. Date: 01/02/2020
Emergency Justification: This legislation will need to be emergency in order to allow work to continue on the design of both the Davis Center and the Adventure Center in advance of construction beginning during the Spring 2019 construction window.
Benefits to the Public: Renovating both the Davis Center and the Adventure Center at the same time will improve the functionality and aesthetics of these two adjacent facilities located in the central campus area of Franklin Park. Once renovated, the two buildings will complement each other in terms of both use and visual appeal. The improvements will allow for greater use by the community and also better serve the needs of current CRPD programming. Having the designs done concurrently creates operational efficiency as the Department wishes to sell these projects together. Having two projects in such close proximity, with identical construction schedules will reduce the inconvenience to the public and improve the service to our constituents.
Community Input/Issues: Community input will be sought on this project through discussions with the Therapeutic Recreation staff which currently host programming in the Adventure Center. This program currently operates out of the Adventure Center so it will be important that any improvements be supportive of their visitors which include individuals with physical handicaps.
Area(s) Affected: Near East (19)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by making facilities within a park accessible and by maximizing the use of existing recreational facilities for enhanced programming and offerings.
Fiscal Impact: The expenditure of $308,500.00 was legislated for the Davis Center Renovations contract by Ordinances 0999-2016 and 1961-2018. This ordinance will provide funding that will modify the previously authorized amount by $71,500.00. $71,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $380,000.00.
Title
To authorize the Director of Recreation and Parks to modify the contract with OHM for additional design work associated with the Davis Center Renovation and the adjacent Adventure Center; to authorize the modification and expenditure of $71,500.00 from the Recreation and Parks Fund; and to declare an emergency. ($71,500.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to modify the contract with OHM for additional design work associated with the Davis Center Renovation and the adjacent Adventure Center; and
WHEREAS, it is necessary to authorize a modification amount of $71,500.00 for total expenditure of $380,000.0from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary authorize the Director to modify the contract in order to allow work to continue on the design of both the Davis Center and the Adventure Center in advance of construction beginning during the Spring 2019 construction window; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify the contract with OHM for additional design work associated with the Davis Center Renovation and the adjacent Adventure Center.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That, for the purpose stated in Section 1, the expenditure of $71,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.