Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - Guardrail and Fence Repair 2018 project.
The contract work includes restoring accident-damaged guardrail and fence, replacing deteriorating structures, installing new structures, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Estimated quantities were used for each line item on the bid. This is done to establish a price for each line item as it is unknown what will be damaged or need repaired in the upcoming year. The bid documents contained a special provision allowing the contract amount to be increased or lowered to the budgeted amount of $250,000.00 for this contract. The contract for this project will be fixed at $250,000.00.
The estimated Notice to Proceed date is December 28, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on November 6, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
M P Dory Company $232,854.50 Columbus, Ohio Majority
Award is to be made to M P Dory Company as the lowest responsive and responsible and best bidder for their bid of $232,854.50.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against M P Dory Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for M P Dory Company is CC004709 and expires 12/28/2019.
3. PRE-QUALIFICATION STATUS
This contract is bid as a service contract, not as a construction contract. Pre-qualification is not required for non-construction contracts.
4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund. The bid documents contained a special provision allowing the contract amount to be increased or lowered to the budgeted amount of $250,000.00 for this contract. The contract for this project will be fixed at $250,000.00.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to make emergency repairs at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - Guardrail and Fence Repair 2018 project; to authorize the expenditure of up to $250,000.00 for the project from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Guardrail and Fence Repair 2018 project; and
WHEREAS, the work for this project consists of restoring accident-damaged guardrail and fence, replacing deteriorating structures, installing new structures, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, M P Dory Company will be awarded the contract for the Roadway Improvements - Guardrail and Fence Repair 2018 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Guardrail and Fence Repair 2018 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with MP Dory Company in order to have emergency repairs to be made at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a services contract with M P Dory Company, 2001 Integrity Drive South, Columbus, Ohio, 43209, for the Roadway Improvements - Guardrail and Fence Repair 2018 project in the amount of up to $250,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.