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File #: 3173-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/7/2018 In control: Public Utilities Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Director of Finance and Management to establish a contract with Upstate Wholesale and Supply, dba Brite Computers, for the purchase of sixty (60) Fujitsu Lifebook® T938 Notebook Convertible Tablet Computers with 3-year standard International Limited Warranty and Accidental Damage Protection coverage for the Department of Public Utilities; and to authorize the expenditure of $1,141.19 from the Power Operating Fund, $82,090.70 from the Water Operating Fund, $8,137.98 from the Sanitary Operating Fund and $2,170.13 from the Storm Operating Fund; and to declare an emergency. ($93,540.00)
Attachments: 1. ORD3173-2018 Bid Tab, 2. ORD3173-2018 Financial Coding, 3. ORD3173-2018 Information

Explanation

BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Upstate Wholesale Supply dba Brite Computers for the purchase of sixty (60) Lifebook® T938 Notebook Convertible Tablet Computers with 3-year standard International Limited Warranty and Accidental Damage Protection coverage. The computers will be used by field personnel to update relevant information related to service lines and work orders.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010575). One hundred and seventy-one (171) bidders (143 MAJ, 10 MBR, 12 MBE, 2 MBE-V1, 4 F1) were solicited and seven (7) bids were received (6 MAJ, 1 MBE) and opened on November 1, 2018.

Shi International LLC was the apparent low bidder but they only bid on the warranty services so their bid has been deemed non responsive. Walter Klein was the next low bidder but he did not bid on the Accidental Damage Protection so that bid has also been deemed non responsive. The third lowest bidder was Upstate Wholesale Supply dba Brite Computers.

After a review of the bid, the Department of Public Utilities recommends an award be made for all items to Upstate Wholesale Supply dba Brite Computers in the amount of $93,540.00 as the lowest, responsive, responsible, and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Upstate Wholesale Supply dba Brite Computers, Vendor#000826, CC#16-1382350, expires 11/2/2020.

FISCAL IMPACT: $93,540.00 is required for this purchase.

$0.00 was spent in 2018.
$50,750.00 was expended in 2017.
$0.00 was expended in 2016.

EMERGENCY DESIGNATION: This ordinance is being submitted as an...

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