Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a contract with the Franklin County Engineer’s Office (FCEO) for snow and ice removal services. It also authorizes the Department of Public Service to reimburse the FCEO in the amount of up to $575,000.00 for snow and ice removal services for the 2018-2019 winter season with funds from the Street Construction Maintenance & Repair Fund, Fund 2265.
In order to maximize operating efficiencies, County and City forces occasionally service portions of the others’ roadways that lie within their respective jurisdictions. Under this agreement, each entity is responsible for tracking the labor, equipment and materials used in order to determine the cost for all snow plow and ice removal activities performed. The FCEO typically services more City of Columbus roadways than the City services County roadways. The entities settle up once each year, and this payment represents the estimated net amount due to the FCEO.
2. FISCAL IMPACT
This ordinance authorizes the expenditure of up to $575,000.00 from the Street Construction Maintenance & Repair Fund, Fund 2265. This is a planned and budgeted annual expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested so as to provide reimbursement to the Franklin County Engineer’s Office at the earliest time possible in the interest of good inter-jurisdictional relations and to have this agreement in place before the winter season.
Title
To authorize the Director of Public Service to enter into contract with the Franklin County Engineer’s Office for snow and ice removal services; to authorize the expenditure of up to $575,000.00 from the Street Construction Maintenance & Repair Fund; and to declare an emergency ($575,000.00).
Body
WHEREAS, this ordinance authorizes the Director of Public Service to enter into a contract with the Franklin County Engineer’s Office (the FCEO) for snow and ice removal services during the 2018-2019 winter season; and
WHEREAS, in order to maximize operating efficiencies, County and City forces occasionally service portions of the others’ roadways; and
WHEREAS, each entity is responsible for tracking the labor, equipment and materials used in order to determine the cost for all snow plow and ice removal activities performed; and
WHEREAS, the FCEO typically services more City of Columbus roadways than the City services County roadways; and
WHEREAS, the entities settle up once each year and this payment represents the estimated net amount due to the FCEO; and
WHEREAS, this ordinance authorizes the expenditure of up to $575,000.00 within the Street Construction Maintenance & Repair Fund for snow and ice removal services to be performed by the FCEO during the 2018-2019 winter season; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with the Franklin County Engineer's Office and encumber and appropriate requisite funding for snow and ice removal services in a timely fashion, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into contract with the Franklin County Engineer’s Office ("FCEO") for reimbursement of snow and ice removal services rendered by the FCEO on City streets during the 2018-2019 winter season in an amount not to exceed $575,000.00.
SECTION 2. That the expenditure of $575,000.00, or so much as may be needed, is hereby authorized in the Street Construction Maintenance & Repair Fund, Fund 2265, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.