Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G & G Concrete Construction for the Resurfacing - 2018 Brick Repair project and to provide payment for construction, construction administration and inspection services.
The contract consists of repairing seven city streets. The work consists of repairing and replacing brick bases and surface courses, and other such work as may be necessary to complete the contract in accordance with the drawings, technical specifications, plans at 1835 Drawer A, and City of Columbus Construction and Material specifications set forth in the Invitation For Bid (IFB).
The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on November 8, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G & G Concrete Construction $1,061,442.52 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $1,518,503.68 Gahanna, OH Majority
Shelly and Sands, Inc. $1,743,680.41 Columbus, OH Majority
Award is to be made to G & G Concrete Construction as the lowest responsive and responsible and best bidder for their bid of $1,061,442.52. The amount of construction administration and inspection services will be $106,144.25. The total legislated amount is $1,167,586.77. The estimated Notice to Proceed date is March 15, 2019.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Concrete Construction.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G & G Concrete Construction is CC023297 and expires 9/13/19.
3. PRE-QUALIFICATION STATUS
G & G Concrete Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,167,586.77 are available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is required to match cash (due to recent cancellations) and to establish sufficient budget authority for the project. These funds will also need to be appropriated. It is also necessary to amend the 2018 Capital Improvement Budget to transfer funds within the Streets and Highways Bond Fund, Fund 7704, to align spending in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to appropriate funds within the Streets and Highways Bond Fund; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G & G Concrete Construction for the Resurfacing - 2018 Brick Repair project; to authorize the expenditure of up to $1,167,586.77 from the Streets and Highways Bonds Fund to pay for the project; and to declare an emergency. ($1,167,586.77)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - 2018 Brick Repair project; and
WHEREAS, the work for this project consists of repairing seven city streets by repairing and replacing brick bases and surface courses; and
WHEREAS, G & G Concrete Construction will be awarded the contract for the Resurfacing - 2018 Brick Repair project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - 2018 Brick Repair project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to transfer appropriation within the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, it is necessary to authorize a transfer of funds within the Streets and Highways Bond Fund, Fund 7704, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with G & G Concrete Construction to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $0.00 / $1,145,680.00 / $1,145,680.00 (to match cash)
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $1,145,680.00 / ($1,072,587.00) / $73,093.00
7704 / P530282-942018 / Resurfacing - 2018 Brick Repair (Voted Carryover) / $0.00 / $1,072,587.00 / $1,072,587.00
7704 / P440005-100000 / UIRF (Voted Carryover) / $1,568,800.00 / ($95,000.00) / $1,473,800.00
7704 / P530282-942018 / Resurfacing - 2018 Brick Repair (Voted Carryover) / $1,072,587.00 / $95,000.00 / $1,167,587.00
SECTION 2. That the appropriation of $1,145,679.85 is transferred in Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530282-100000 (59-03 Resurfacing), in Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-100000 (59-03 Resurfacing), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $95,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440105-100000 (UIRF), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-942018 (Resurfacing - 2018 Brick Repair), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G & G Concrete Construction, 2849 Switzer Avenue, Columbus, Ohio, 43219, for the Resurfacing - 2018 Brick Repair project in the amount of up to $1,061,442.52 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $106,144.25.
SECTION 5. That the expenditure of $1,167,586.77, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-942018 (Resurfacing - 2018 Brick Repair), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.