Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing engineering agreement with GS-Oh, Inc. (Gresham, Smith & Partners) in the amount of $20,914.77 for the Holt Ave. / Somersworth Dr. Stormwater System Improvement Contract Modification CIP 611010-100000. The proposed modification will allow the Division of Sewerage and Drainage Stormwater Section to mitigate flooding on street surface, backyards near Holt Ave. and Somersworth Drive. This modification will include pervious pavement parking lane engineering along Holt Ave. to mitigate street flooding and provide treatment to stormwater runoff prior to discharging into receiving stream.
The work to be performed is only a small change to the project. Only one to two sheets of construction plans will be modified and/or added. It is more cost effective to have the existing consultant complete the design rather than advertise for new engineering services.
Modification Information:
1.1 Amount of additional funds to be expended: $20,914.77
Original Contract Amount (EL012092): $229,394.02
Modification #1 (Current): $20,914.77
TOTAL CONTRACT AMOUNT INCLUDING THIS MODIFICATION........... $250,308.79
Maximum monetary obligation of the City under this contract as amended shall not exceed $250,308.79.
1.2 Reasons additional goods/services could not be foreseen.
Additional stormwater engineering work has been identified that was not known at the time the original engineering agreement was legislated, but is critical to the sewer system infrastructure.
1.3 Reason other procurement processes are not used:
Additional stormwater work has been identified that is part of this planned work.
1.4 How cost of modification was determined:
An engineering cost estimate was negotiated with the firm.
2. CONTRACT COMPLIANCE NO.: 62-1736493 | Exp. 01/05/2020 | MAJ | Vendor#: 009789
3. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
4. ECONOMIC IMPACT: This project had completed design and received partial signatures. This contract modification will replace the closed conduit system on Holt. Ave with pervious pavement parking lane. This redesign will improve stormwater drainage conditions and provide water quality benefits at the same time. The planning area is South Linden.
5. FISCAL IMPACT: This ordinance authorizes a transfer and expenditure up to $20,914.77 from the Storm Recovery Zone - Super B.A.B.s Fund 6202. An amendment to the 2018 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with GS-Oh, Inc. for the Holt Ave./Somersworth Dr. Stormwater System Improvement Project; to authorize the transfer within and the expenditure of up to $20,914.77 from the Storm Recovery Zone - Super B.A.B.s Fund 6202; and to amend the 2018 Capital Improvements Budget. ($20,914.77)
Body
WHEREAS, Purchase Order No. EL012092 was authorized by Ordinance Number: 1033-2011, passed July 25, 2011 and did authorize the Director of Public Utilities to enter into a contract for the Holt Avenue / Somersworth Drive Stormwater System Improvements; and
WHEREAS, Contract No. EL012092 was executed September 23, 2011, and approved by the City Attorney October 6, 2011; and
WHEREAS, it is necessary to modify Contract No. EL012092 to provide for additional services in regards to the Holt Avenue / Somersworth Drive Stormwater System Improvements; and
WHEREAS, it is necessary to modify the original contract in order to provide additional funding for this project because of scope changes; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $20,914.77 from the Storm Recovery Zone - Super B.A.B.s Fund 6202; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to modfiy the professional engineering services agreement with GS-Oh, Inc. for the Holt Ave./Somersworth Dr. Stormwater System Improvement Contract Modification Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase an existing engineering agreement with GS-Oh, Inc., 155 E. Broad Street, Suite 900, Columbus, Ohio 43215, for the Stormwater System Improvements Project CIP 611010-100000 in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $20,914.77 within the Storm Recovery Zone - Super B.A.B.s Fund 6202, per the account codes in the attachment to this ordinance.
SECTION 3: That the 2018 Capital Improvements Budget is hereby amended as follows:
FUND | Project No. | Project Name | Current Authority | Revised Authority | Change
6202 | P610973-100000 (carryover) | Idlewild Dr. Stormwater Sys Improv | $28,411| $7,496 | (-$20,915)
6202 | P611010-100000 (carryover) | Holt Somersworth Stormwater Sys Improv | $0 | $20,915 | +$20,915
SECTION 4. That the Director is hereby authorized to expend up to $20,914.77 or as much thereof as may be needed from the Storm Recovery Zone - Super B.A.B.s Fund 6202, per the account codes in the attachment to this ordinance.
SECTION 5. That the said firm, GS-Oh, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.