Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Burgess & Niple, Inc., in the amount of up to $300,000.00 for the Intersection Improvements - Safety Studies General Engineering 2018 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to develop Safety Studies, School Circulation Studies/Analysis/Plans, and perform Traffic Engineering, Roadway Engineering, Survey/Data Collection, and other safety studies work as needed.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Safety Studies General Engineering 2018 contract. The project was formally advertised on the Bonfire web site from October 18, 2018, to November 8, 2018. The City received six responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 13, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Burgess & Niple Columbus, OH MAJ
Lanham Engineering Columbus, OH FBE
ms consultants Columbus, OH MAJ
TEC Engineering Columbus, OH FBE
WSP USA Columbus, OH MAJ
Johnson, Mirmiran & Thompson Columbus, OH MAJ
Burgess & Niple, Inc., received the highest score by the evaluation committee and will be awarded the Intersection Improvements - Safety Studies General Engineering 2018 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
2. CONTRACT COMPLIANCE
Burgess & Niple, Inc.’s contract compliance number is CC004425 and expires 02/06/2020.
3. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2018 Capital Improvement Budget. Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, Project P530086 - 100013 (Intersection Improvements - Safety Studies General Engineering). An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project number for this contract (P538002-100000 Intersection Improvements - Safety Study General Engineering 2018).
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to ensure the safety of the travelling public
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Burgess & Niple, Inc., for the Intersection Improvements - Safety Studies General Engineering 2018 project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to develop Safety Studies, School Circulation Studies/Analysis/Plans, and perform Traffic Engineering, Roadway Engineering, Survey/Data Collection, and other safety study related engineering and design work; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Safety Studies General Engineering 2018 project; and
WHEREAS, Burgess & Niple, Inc., submitted the best overall proposal for this project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to enter into a contract with Burgess & Niple, Inc., for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Burgess & Niple, Inc., in order to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530086 - 100013 / Intersection Improvements - Safety Studies General Engineering (Voted Carryover) / $300,000.00 / ($300,000.00) / $0.00
7704 / P538002-100000 / Intersection Improvements - Safety Study General Engineering 2018 (Voted Carryover) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086 - 100013 (Intersection Improvements - Safety Studies General Engineering), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P538002-100000 (Intersection Improvements - Safety Study General Engineering 2018), object class 06 (Capital Outlay) between projects.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Burgess & Niple, Inc., at 5085 Reed Road, Columbus, Ohio, 43220, for the Intersection Improvements - Safety Studies General Engineering 2018 project in an amount up to $300,000.00.
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P538002-100000 (Intersection Improvements - Safety Studies General Engineering 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.