Explanation
This legislation authorizes City Council to enter into a contract with Granicus, Inc. (formerly Daystar Computer Systems, Inc.), for the continued support and maintenance of Legistar, the City's electronic system for creating and submitting legislation. The system is now accessible from anywhere on the internet, enhancing City Council's efforts for transparency and efficiency in government. Given that Granicus, Inc. is the only party capable of providing support and maintenance of Legistar, this contract will be entered into under the sole source provisions of Chapter 329 of Columbus City Codes.
Emergency action is requested in order to avoid an interruption in the city's legislative process on behalf of all city departments seeking Council action.
FISCAL IMPACT: The funding for this contract is fully budgeted within the 2018 operating budget.
Title
To authorize City Council to enter into a contract with Granicus, Inc. (formerly Daystar Computer Systems, Inc.), for the support and maintenance of Legistar, the City's electronic system for creating and submitting legislation, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $36,811.29 from the General Fund; and to declare an emergency. ($36,811.29)
Body
WHEREAS, the duties of the City Clerk include responsibility for receiving, processing and maintaining all legislation submitted to the office for consideration by City Council; and
WHEREAS, it is necessary to enter into this contract with Granicus, Inc. (formerly Daystar Computer Systems, Inc.) for the support and maintenance of Legistar, the City's established electronic system for creating and submitting legislation, creating and maintaining Council Agendas and Journals, recording Council votes, and assisting in the production of the City Bulletin; and
WHEREAS, entering into the said contract with Granicus, Inc. will allow the City to continue to receive additional enhancements and support and make ordinances and other acts of city government accessible from anywhere on the internet enhancing City Council's efforts for transparency and efficiency in government; and
WHEREAS, this Legistar support and maintenance contract between the City and Granicus, Inc. will last for a 12-month period from February 1, 2019, until January 31, 2020; and
WHEREAS, the Legistar software is proprietary and requires unique support and maintenance that is offered only by Granicus, Inc. requiring that this contract is entered into in accordance with the provisions of the sole source procurement of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the daily operation of the City Clerk's Office in that it is immediately necessary to enter into a service contract with Granicus, Inc. to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That City Council be and is hereby authorized to enter into a contract with Granicus, Inc. for the support and maintenance of Legistar.
SECTION 2. That the expenditure of $36,811.29 or so much thereof as may be needed pursuant to the actions authorized in SECTION 1, is hereby authorized in the general fund, fund 1000, subfund 100010, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That this contract is being entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.