Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #3) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with DLZ of Ohio, Inc. for the Downspout Redirection - Clintonville 1 Cooke / Glenmont (CIP 650871-110171) and Lateral Lining - Clintonville 1 Cooke / Glenmont (CIP 650872-110171).The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. DLZ of Ohio, Inc. will perform construction administration/inspection services for Division of Sewerage and Drainage projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include projects as they go to construction. Projects are located throughout the City of Columbus.
Project List:
Downspout Redirection - Clintonville 1 Coke / Glenmont - CIP 650871-110171 - $263,859.40
Lateral Lining - Clintonville 1 Cooke / Glenmont - CIP 650872-110171 - $335,821.06
1.1 Amount of additional funds to be expended: $599,680.46
Original Contract $ 797,020.89
Modification 1 $1,515,565.73
Modification 2 $ 634,634.87
Modification 3 (this mod) $ 599,680.46
CONTRACT TOTAL $3,546,901.95
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #3 was determined by negotiations between DLZ and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: DLZ of Ohio, Inc.: 31-1268980 | MBR | Exp. 02/28/2020 | Vendor #: 004939
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the transfer within of $35,821.06 and the expenditure of up to $599,680.46 from the Sanitary Sewer General Obligation Bond Fund 6109 and an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify (Mod #3) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with DLZ of Ohio, Inc. for the Downspout Redirection - Clintonville 1 Cooke / Glenmont Project and the Lateral Lining - Clintonville 1 Cooke / Glenmont Project; to authorize the transfer within $35,821.06 and the expenditure of up to $599,680.46 from the Sanitary Sewer General Obligation Bond Fund; and an amendment to the 2018 Capital Improvements Budget ($599,680.46)
Body
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to modify the original DLZ Ohio, Inc. agreement by adding two new projects and does not change the scope or funding of the original projects; and
WHEREAS, the original contract number, PO079933; PO079934; PO079935 were authorized by Ordinance 1650-2017, passed July 31, 2017, executed by the Director on September 12, 2017; approved the City Attorney September 19, 2017; and certified by the Auditor on September 19, 2017; and
WHEREAS, modification number 1, contract number, PO097745 and PO097721 were authorized by Ordinance 2862-2017, passed December 4, 2017, executed by the Director January 5, 2018; approved the City Attorney January 12, 2018; and certified by the Auditor on January 12, 2018; and
WHEREAS, modification number 2, contract number, PO117632 and PO117643 were authorized by Ordinance 0709-2018, passed April 9, 2018, executed by the Director May 14, 2018; approved the City Attorney May 16, 2018; and certified by the Auditor on May 16, 2018; and
WHEREAS, it is necessary to authorize transfer within of $35,821.06 and the expenditure of up to $599,680.46 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify (Mod #3) an existing construction administration and construction inspection (CA/CI) services agreement with DLZ of Ohio, Inc. for the Downspout Redirection - Clintonville 1 Coke / Glenmont (CIP 650871-110171) and Lateral Lining - Clintonville 1 Cooke / Glenmont (CIP 650872-110171) for the preservation of the public health, peace, property, safety, and welfare; now, thererfore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #3) an existing service agreement with DLZ of Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 for the Downspout Redirection - Clintonville 1 Coke / Glenmont (CIP 650871-110171) and Lateral Lining - Clintonville 1 Cooke / Glenmont (CIP 650872-110171) to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the transfer of $35,821.06 within the Sanitary Sewer G.O. Bond Fund 6109 or as much as be may be needed is hereby authorized per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $599,680.46 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
Downspout Redirection - Clintonville 1 Coke / Glenmont - CIP 650871-110171 - $263,859.40
Lateral Lining - Clintonville 1 Cooke / Glenmont - CIP 650872-110171 - $335,821.06
SECTION 4. That the 2018 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650872-110175 | Blueprint Clintonville 1 - Lateral Lining Overbrook / Chatham | $477,848 | $442,026 | (-$35,822)
TO:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650872-110171 | Lateral Lining - Clintonville 1 Cooke / Glenmont | $300,000 | $335,822 | (+$35,822)
SECTION 5. That the said firm, DLZ of Ohio, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.