Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into a contract with Columbus Asphalt Paving Inc. for construction of the Camp Chase Trail Sullivant/Georgesville Final Connection on the city’s west side.
Background: This ordinance is to authorize the Director of the Recreation and Parks Department to enter into a contract with Columbus Asphalt Paving, Inc. for construction of the Camp Chase Trail Sullivant/Georgesville Final Connection on the city’s west side.
In July of 2018 the Department finished construction of the Camp Chase Trail Sullivant/ Georgesville segment. Approximately 200’ of path was unable to be completed, from the north side of Sullivant Road to the current end of the trail along Camp Chase railroad corridor. This construction contract will build this final segment. Once completed, the entire 3.25 miles of the city’s Camp Chase Trail will be fully open to the public.
The Camp Chase Trail is a regional trail, and also the route of the nationally significant Ohio to Erie Trail, connecting Columbus to Cincinnati and Cleveland.
Bid Submission Dates (fill in below if applicable):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on and received by the Recreation and Parks Department on October 3, 2018.
Vendor Status Amount
Columbus Asphalt Paving Inc. (MAJ) $145,211.50
Shelly and Sands, Inc. (MAJ) $183,633.66
Facemyer Company (FBE) $227,807.47
Strawser Paving Company (MAJ) $182,620.58
After reviewing the proposals that were submitted, it was determined that Columbus Asphalt Paving Inc. was the lowest and most responsive bidder. (NOTE: Columbus City Code Section 329.212 requires the contracting department to contact local bidders who are within 1% of the non-local bidder's bid to inform them that they may be awarded the contract if they agree to change their bid to meet the lowest bid price.)
Columbus Asphalt Paving Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Columbus Asphalt Paving Inc.
1196 Technology Drive
Gahanna, OH 43230
David Power, (614) 759-9800
CCN: 310857095
May 21, 2019
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract so that Recreation and Parks can complete construction by the Spring of 2019. The safety of the public on Columbus trails is the top priority of Recreation and Parks. Users have no means of walking or riding through this 200’ segment.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Community Input/Issues: The department has had extensive interaction with the Hilltop and Westgate community on completing this regional trail.
Area(s) Affected: All Columbus trail users, Hilltop and Westgate community
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Provide safe east/west connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: $174,211.50 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Columbus Asphalt Paving Inc. for construction of the Camp Chase Trail Sullivant/Georgesville Final Connection on the city’s west side; to authorize the City Auditor to appropriate, transfer, and expend $174,211.50 between projects within Recreation and Parks Bond Fund; to amend the 2018 Capital Improvements Budget Ordinance 1010-2018; and to declare an emergency. ($174,211.50)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Columbus Asphalt Paving Inc. for construction of the Camp Chase Trail Sullivant/Georgesville Final Connection on the city’s west side; and
WHEREAS, it is necessary to authorize the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $174,211.50 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into contract with Columbus Asphalt Paving Inc. so that Recreation and Parks can complete construction by the Spring of 2019, therby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Columbus Asphalt Paving Inc. for construction of the Camp Chase Trail Sullivant/Georgesville Final Connection on the city’s west side.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $174,211.50 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702: P510307-100000; Greenways - Camp Chase Trail (Voted Carryover) / $0 / $57,093 / $57,093 (to match cash)
Fund 7702: P510307-100000; Greenways - Camp Chase Trail (Voted Carryover) / $57,093 / ($57,093) / $0
Fund 7702; P510229-100001; Bikeway Trail Safety (SIT Supported) / $310,000 / ($117,119) / $192,881
Fund 7702: P510307-100001; Greenways - Camp Chase Trail - Sullivant to Georgesville; (Voted Carryover) / $0 / $57,093 / $57,093
Fund 7702: P510307-100001; Greenways - Camp Chase Trail - Sullivant to Georgesville; (SIT Supported) / $0 / $117,119 / $117,119
SECTION 7. That, for the purpose stated in Section 1, the expenditure of $174,211.50 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.