Explanation
1. BACKGROUND
The Department of Public Service, Division of Traffic Management utilizes pavement marking materials, sign manufacturing materials, school flashers, traffic signal commodities and a variety of traffic management and control commodities throughout the city. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. Universal Term Contracts have been completed for these commodities. This ordinance will also allow funding to be used to award one time bids for capital traffic commodities as necessary. It has also been determined it is in the best interest of the city to purchase school flashers through the ODOT Contract 063.
This legislation authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the following current, pending and future Universal Term Contract Purchase Agreements listed below for Traffic Management and Control for the Division of Traffic Management.
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Traffic Management and Control.
Universal Term Contract Purchase Agreements:
Reflective Sheeting
Traffic Signal Controller
Aluminum Street Sign Blanks
Aluminum Sheeting
Traffic Pedestal Poles
Traffic Signal Strain Poles
Loop Detector Sealant
School Speed Limit Sign Supports
Audible Pedestrian Traffic Signals
Longitudinal Channelizers
Preformed Heat Fused Thermoplastic
Traffic Signal Heads
Traffic Sign Posts
Traffic Pedestrian Signal Equipment
Traffic Signal Detector Equipment
Traffic Control Devices
Traffic Signal Communication Equipment
Thermoplastic Pavement Marking Material
Thermoplastic Beads
Glass Beads
School Flashers
Street Name Sign Brackets
2. FISCAL IMPACT:
This is a budgeted expense within the Department of Public Service’s 2018 Capital Improvement Budget. Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund No 7704. An amendment to the 2018 Capital budget is necessary to establish sufficient budget authority for the project.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2018 Capital Improvement budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish purchase orders and contracts with multiple vendors for the purchase of commodities, supplies and materials for pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities for the Department of Public Service, Division of Traffic Management; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management & Control for the Division of Traffic Management; to authorize the expenditure of up to $1,875,000.00 from the Streets and Highways Bond Fund for this purpose; and to declare an emergency. ($1,875,000.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, utilizes pavement marking materials, sign manufacturing materials, school flashers, traffic signal commodities and a variety of traffic management & control commodities throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing, pending and future citywide universal term contracts established by the Purchasing Office; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of cash within the Streets and Highways Bond Fund, Fund 7704, to align cash with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget is hereby amended, in Fund No. 7704 - Street and Highway Bonds Fund as follows:
Fund / Project / Project Name / CIB Amount / Change / CIB amount as amended
7704/ P540008-100001 / Sign Upgrading/Street Name Signs (Voted 2016 Debt SIT Supported) / $325,000 / -$325,000 / $0
7704/ P540007-100003 / Traffic Signal - Commodities (Voted 2016 Debt SIT Supported) / $950,000 / -950,000 / $0
7704/ P540008-100005 / School Flashers Upgrade (Voted 2016 Debt SIT Supported) / $50,000 / -$50,000 / $0
7704/ P540013-100000 / Perm Pavement Markings (Voted 2016 Debt SIT Supported) / $500,000 / -$500,000 / $0
7704/ P530210-100002 / Qwik Curb Commodity (Voted 2016 Debt SIT Supported) / $50,000 / -$50,000 / $0
7704/ P540006-100000 / Traffic Maint. Commodities (Voted 2016 Debt SIT Supported) / $0 / +$1,875,000/ $1,875,000
SECTION 2. That the transfer of $1,875,000.00 or so much thereof as may be needed, is hereby authorized between projects within fund 7704 (Street and Highway GO Bond Fund), from Dept-Div 5913 (Traffic Management), Projects P540008-100001 (Sign Upgrading/Street Name Signs ), P540007-100003 (Traffic Signal - Commodities), P540008-100005 (School Flashers Upgrade), P540013-100000 (Perm Pavement Markings), P530210-100002 (Qwik Curb Commodity), all in Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540006-100000 (Traffic Maint. Commodities), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management & Control for the Department of Public Service, Division of Traffic Management.
SECTION 4. That the Finance and Management Director be and hereby is authorized to establish multiple purchase orders totaling $1,875,000.00 or so much thereof per the terms and conditions of current, pending and future citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for capital pavement marking materials, sign upgrades or traffic commodities and accessories as necessary or to utilize current, pending and future ODOT contracts for school flasher commodities.
SECTION 5. That the expenditure of $1,875,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets & Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540006-100000 (Traffic Maint. Commodities), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.