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File #: 3205-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/13/2018 In control: Finance Committee
On agenda: 12/10/2018 Final action: 12/13/2018
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Bus Service, Inc., for the purchase of two (2) ADA compliant CNG Powered Mini Buses; to authorize the transfer within and the expenditure of $160,894.00 from the Fleet Management Capital Fund; to amend the CIB; and to declare an emergency. ($160,894.00)
Attachments: 1. Ord 3205-2018 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Bus Service, Inc., in the amount of $160,894.00 for the purchase of two (2) ADA compliant CNG Powered Mini Buses per the results of bid RFQ010294. The buses are for use by the Fleet Management Division for the remote employee parking at the Short Street Lot. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Two bids were received and opened for RFQ010294 on October 11, 2018 as follows:

Bus Service, Inc., (CC#: 31-0965364, exp. 9/12/20, MAJ) $160,894.00
Transportation Equipment Sales Corp (CC#: 34-1029900, exp. 4/21/17, MAJ) $156,726.40

The bid from Transportation Equipment Sales Corp did not meet the bid specifications which specified “two (2) ADA compliant CNG Powered Van Chassis with Mini Bus Body for eighteen (18) passengers with two (2) wheel chair positions or twenty (20) passengers when wheel chair positions are occupied”. The bid from Transportation Equipment Sales Corp was for a sixteen (16) passenger bus with two (2) wheel chair positions and therefore did not meet bid specifications. The Finance and Management Department therefore recommends the bid be awarded to Bus Service, Inc., as the lowest, most responsive and responsible bidder.

Bus Service, Inc. Vendor #004524, Certification EBO_CC, non MBE/FBE

Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $160,894.00 from the Fleet Management Capital Fund with Bus Service, Inc., for the purchase of two (2) ADA compliant CNG Powered Mini Buses. The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the CIB. For 2018, the Fleet Management Division budgeted $100,000 for capital funded Fleet Vehicle Replacement. In 2017 $111,000 was expended for capital funded Fleet Vehicle Replacement.


Emergency action is requested so tha...

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