Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with DLZ Ohio, Inc., to add additional funds for design of the Celebrate1 Sidewalk - Near South project.
Ordinance 2919-2017 authorized the Director of Public Service to enter into a professional services contract with DLZ Ohio, Inc., for the Celebrate1 Sidewalk - Near South project. This project consists of the installation of approximately 3,900 feet of sidewalk along Deshler Avenue between 18th Street and Lockbourne Road and approximately 1,600 feet of sidewalk along Kossuth Street between Carpenter Street and Linwood Avenue. Sidewalk will be installed along one side of both streets.
This is a planned contract modification. The dollar amount of the original contract was established to allow preliminary engineering to begin, with the intention of adding additional funds to complete design when funding became available. The contract will be modified to increase funding in the amount of $275,000.00 so the design of the original scope can be completed.
The original contract amount: $200,000.00 (PO101853, Ord. 2919-2017)
The total of Modification No. 1: $275,000.00 (This Ordinance)
The contract amount including all modifications: $475,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DLZ Ohio, Inc., is CC004939 and expires 2/28/20.
3. FISCAL IMPACT
Funding in the amount of $275,000.00 is available within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. An amendment to the 2018 Capital Improvements Budget is necessary to align budget authority with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner to enhance the safety of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with DLZ Ohio, Inc., in connection with the Celebrate1 Sidewalk - Near South project; to authorize the expenditure of up to $275,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($275,000.00)
Body
WHEREAS, contract no. PO101853 with DLZ Ohio, Inc., in the amount of $200,000.00, was authorized by ordinance no. 2919-2017 for the Celebrate1 Sidewalk - Near South project; and
WHEREAS, it has become necessary to modify the contract in an amount up to $275,000.00 and provide additional funds to complete the original project scope; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to align budget authotity with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with DLZ Ohio, Inc., to complete the project in a timely manner to enhance the safety of the travelling public, thereby preserving the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590955-100033 / Celebrate 1 Sidewalk Gaps (Voted 2016 Debt SIT Supported) / $700,000.00 / ($275,000.00) / $425,000.00
7704 / P590955-100031 / Celebrate1 Sidewalk - Near South (Voted 2016 Debt SIT Supported) / $0.00 / $275,000.00 / $275,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio, 43229, for the Celebrate1 Sidewalk - Near South project in the amount of $275,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $275,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590955-100031 (Celebrate1 Sidewalk - Near South), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.