Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify an existing construction contract with Danbert Inc., (“Danbert”) relative the UIRF - Northeast Dawnlight Curbs and Sidewalks project and to provide payment for additional construction, construction administration and inspection services necessary to the completion of that project.
Ordinance 1224-2018 authorized the Director of Public Service to enter into contract with Danbert for the construction various improvements to Dawnlight Avenue and adjacent streets. This project includes replacement of existing pavement on Dawnlight Avenue using chemical stabilzation of the subbase and new flexible pavement; installation of new curb, curb ramps, sidewalk and storm sewer within the existing right of way; replacement of an existing 8-inch water main on Dawnlight Avenue; and installation of sidewalk connecting the two termini at the intersections of Woodland Avenue at Minnesota Avenue and Woodland Avenue at Myrtle Avenue. The work performed to date includes replacing the existing pavement on Dawnlight Avenue; installing new curbs, curb ramps, sidewalks and storm sewer within the existing right of way; and replacing an 8-inch water main on Dawnlight Avenue.
The purpose of this planned modification is to facilitate the reconstruction of existing driveway aprons and sidewalks to comply with current ADA requirements.
Original Contract Amount: $1,770,049.57 (Ord. 1224-2018, PO119642)
Modification No. 1: $293,201.10
Total Contract Amount including all modifications: $2,063,250.67
Searches of the System for Award Management (Federal) and the Findings for Recovery (State) produced no findings against Danbert Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert Inc. is CC004618, which expires May 8, 2020.
3. FISCAL IMPACT
Funding in the amount of $323,201.10 is available within the Streets and Highways Bond Fund, Fund 7704, Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund). An amendment to the 2018 Capital Improvement Budget is necessary for the purpose of aligning budget authority with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to meet construction deadlines for the construction season.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to execute a contract modification with Danbert relative to the UIRF - Northeast Dawnlight Curbs and Sidewalks project; to authorize the expenditure of $323,201.10 from the Streets and Highways Bond Fund to pay for the contract modification; and to declare an emergency. ($323,201.10)
Body
WHEREAS, the Department of Public Service is administering the UIRF - Northeast Dawnlight Curbs and Sidewalks project, which encompasses various improvements to Dawnlight Avenue and adjacent streets; and
WHEREAS, Ordinance 1224-2018 authorized the Director of Public Service to enter into contract with Danbert for the construction of the aforesaid improvements; and
WHEREAS, it is necessary to modify the existing construction contract to facilitate the reconstruction of existing driveway aprons and sidewalks to comply with current ADA requirements; and
WHEREAS, it is necessary to provide for the performance of additional construction administration and inspection services relative to that effort; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish sufficient budget authority; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to execute a contract modification to meet construction deadlines for the construction season, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by Ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $1,473,800.00 / ($323,202.00) / $1,725,598.00
7704 / P440005-100044 / UIRF - Northeast Dawnlight Curbs and Sidewalks (Voted Carryover) / $1,234,057.00 / $323,202.00 / $1,557,259.00
SECTION 2. That the Director of the Department of Public Service be and is hereby authorized to execute a contract modification with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio, 43064, relative to the UIRF - Northeast Dawnlight Curbs and Sidewalks project in the amount of up to $293,201.10, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved; and to pay necessary construction administration and inspection costs associated with the project in the amount of up to $30,000.00.
SECTION 3. That the expenditure of $323,201.10, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P440005-100044 (UIRF - Northeast Dawnlight Curbs and Sidewalks), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That, for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.