Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into professional engineering services agreements with Patrick Engineering, Inc. for the Westerville and Smoky Row Roads Street Lighting Improvements Projects, for the Division of Power.
DESCRIPTION: These 2 projects are from a total of 8 the Division of Power advertised under the 2018 Streetlight Design Project. The proposed streetlights will incorporate LED technology that will generate savings in electric energy and long-term maintenance which will be a significant economic impact and reduce greenhouse gases to the environment. Additionally, the proposed projects will greatly improve the aesthetics of the affected areas.
Westerville Road Street Lighting Imp’s, CIP 670862-100000
This project will design a new overhead street lighting system on the north side of Columbus. The consultant will determine the feasibility of utilizing the existing AEP poles for the new luminaire installation.
The community planning area is “06 - Northland” and includes Westerville Road between Bennington Avenue and Johnny Appleseed Court.
Smoky Row Road Street Lighting Improvements, CIP No. 670863-100000
This project will design a new underground street lighting system on the far northwest side of Columbus.
The community planning area is “02 - Far Northwest” and includes Smoky Row between Hard Road and Wimberly Court.
TIMELINE: The term of both engineering agreements is for 1 year and is expected to end November 2019.
PROJECT AMOUNTS:
Westerville Road Street Lighting (670862): $94,993.36
Smoky Row Road Street Lighting Improvements (CIP 670863): $113,854.42
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The projects will replace outdated street lighting which will result in an energy consumption savings for the City of Columbus. The addition of street lighting to the area may provide a sense of security to the residents, deter crime, and minimize potential impacts to City safety services.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Environmentally Preferable, 3. Past Performance, and 4. Local Workforce.
On August 3, 2018, the Department received four proposals from: EMH&T, Dynotec, Patrick Engineering, and Carpenter Marty Transportation.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Westerville and Smoky Row Roads Street Lighting Improvements Projects be awarded to Patrick Engineering, Inc.
The Contract Compliance Number for Patrick Engineering, Inc. is 36-3008281 (expires 10/8/20, MAJ, DAX No. 7237).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Patrick Engineering, Inc.
4. FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into agreements with Patrick Engineering, Inc. for professional engineering services for the Westerville and Smoky Row Roads Street Lighting Improvements Projects for the Division of Power; to authorize a transfer and expenditure up to $208,847.78 within the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($208,847.78)
Body
WHEREAS, four (4) technical proposals for professional engineering services for the 2018 Streetlight Design Project were received on August 3, 2018; and
WHEREAS, the 2018 Streetlight Design Project contains eight separate street lighting projects; and
WHEREAS, the Department of Public Utilities recommends that the agreements for the Westerville and Smoky Row Roads Street Lighting Improvements Projects be awarded to Patrick Engineering, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into professional engineering services agreements with Patrick Engineering, Inc. for the Westerville and Smoky Row Roads Street Lighting Improvements Projects; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into professional engineering services agreements with Patrick Engineering, Inc. (FID# 36-3008281), 3650 Olentangy River Road (#110), Columbus, Ohio 43215; for the Westerville and Smoky Row Roads Street Lighting Improvements Projects; for an expenditure up to $208,847.78 in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power.
SECTION 2. That the transfer of $208,847.78 or so much thereof as may be needed, is hereby authorized between projects within 6303 - Electricity G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, in Fund 6303 - Electricity G.O. Bonds Fund, as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P670003-100200 (carryover) | DOP Large Scale Development | $2,000,000 | $1,791,152 | -$208,848
P670862-100000 (carryover) | Westerville Rd. SL Imp's | $0 | $94,993 | +$94,993
P670863-100000 (carryover) | Smoky Row Rd. SL Imp's | $0 | $113,855 | +$113,855
SECTION 4. That an expenditure of $208,847.78 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.