Explanation
1. BACKGROUND:
The purpose of this ordinance is to authorize the Director of Finance and Management to modify an existing universal term contract with ESEC Corporation for the sign installation trucks and to authorize the Finance and Management Director to establish a purchase order for two new Sign Installation Trucks.
The Department of Public Service, Division of Traffic Management previously purchased two of the sign installation trucks from the existing universal term contract. After placing these trucks in the field it has been determined that several modifications, such as adding additional hydraulic lines, to the truck would make them safer and more efficient in the field. These modifications will increase the total cost of the trucks by $9,484.00 each.
2. CONTRACT COMPLINANCE INFORMATION
ESEC Corporation D.B.A. Columbus Peterbilt CC#006602 Expires: 6/5/2019
3. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2018 Capital Improvement Budget. Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund No 7704. An amendment to the 2018 Capital budget is necessary to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to established purchasing contracts quickly to ensure efficient delivery of these trucks for the Department of Public Service.
Title
To amend the 2018 Capital Improvement budget; to authorize the City Auditor to transfer appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish purchase orders and modify a universal term contracts for Sign Installation Trucks with ESEC Corporation, dba Columbus Peterbilt; to authorize the expenditure of $456,804.00 from the Street & Highway Bond Fund; and to declare an emergency. ($456,804.00)
Body
WHEREAS, the Department of Public Service has ongoing needs to purchase Sign Installation Trucks; and
WHEREAS, the division needs to reconfigure the Sign Installation Trucks for more efficient use for the Sign Installation section; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify a universal term contract for the Sign Installation Trucks; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, it is necessary to authorize expenditure from the Street & Highway Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance, Purchasing Office, in that it is immediately necessary to authorize the to establish purchase orders and modify a universal term contracts for the Sign Installation Trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget is hereby amended, in Fund No. 7704 - Street and Highway Bonds Fund as follows:
Fund / Project / Project Name / CIB Amount / Change / CIB amount as amended
7704 / P530020-100027 / Street Equipment - Infrastructure Management (Voted 2016 Debt SIT Supported) / $428,397 / -$28,407 / $399,990
7704 / P530020-100026 / Street Equipment - Traffic Management (Voted 2016 Debt SIT Supported) / $428,397 / +$28,407 / $456,804
SECTION 2. That the transfer of appropriation of $28,407 or so much thereof as may be needed, is hereby authorized between projects within fund 7704 (Street and Highway GO Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530020-100027 (Street Equipment - Infrastructure Management) to Dept-Div 5913 (Traffic Management), Project 530020-100026 (Street Equipment - Traffic Management) Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to modify a universal term contract and establish purchase orders with ESEC Corporation, dba Columbus Peterbilt, for the sign installation trucks as necessary to acquire two new sign installation trucks.
SECTION 4. That the expenditure of $456,804.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Street & Highway Bonds Fund) in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.