Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract with GEA Mechanical Equipment US, Inc. to provide for the Parts, Maintenance, and Service of Westfalia Separator Centrifuges and Subcomponents. The sludge produced at the Jackson Pike Wastewater Treatment Plant begins in a liquid form and the centrifuges and subcomponents spin the water out of the sludge to make it a thicker, more cake-like substance. This thicker sludge is either stored in silos for future use in land application or is sent to the Southwesterly Compost Facility for use in the production of Com-Til.
There is a need to enter into a parts, maintenance, and service contract to ensure continued optimum performance of the thickening centrifuges to support the Jackson Pike Wastewater Treatment Plant processes. This contract is intended to cover the regular service and maintenance as specified in the OEM maintenance and instruction manual, which includes inspections, adjustments, repair, and parts replacement for the thickening centrifuges supplied to the City.
GEA Mechanical Equipment US, Inc., with headquarters located in Northvale, New Jersey, is the Sole distributor and factory authorized repair, service, and parts provider for Westfalia Separator Centrifuges and Subcomponents manufactured by their parent company, GEA Westfalia Separator GmbH, located in Oelde, Germany. This includes, but is not limited to, parts and components such as motors, primary-secondary-gears, bowl shells, and conveyor scrolls.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement. A letter from the vendor is attached to this ordinance.
This contract covers a five-year period from the date of execution. For each year of the five-year contract, funds for the parts, maintenance, and service shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. The maximum obligation of the City for service and parts described in this agreement is limited to the amount of $300,000.00 for a period of one (1) year from the date of execution. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
SUPPLIER: GEA Mechanical Equipment US, Inc. (27-4109506), Expires October 30, 2020
GEA Mechanical Equipment US, Inc. does not hold MBE/FBE status.
FISCAL IMPACT: $300,000.00 is budgeted in the Sanitary Sewer Operating Fund and available for this purchase.
$0 has been spent year-to-date in 2018
$40,755.19 was spent in 2017
$257,422.67 was spent in 2016
Title
To authorize the Director of Public Utilities to enter into contract with GEA Mechanical Equipment US, Inc. to provide for the Parts, Maintenance, and Service of Westfalia Separator Centrifuges and Subcomponents for the Division of Sewerage and Drainage in accordance with the relevant provisions of sole source procurement of the City Code; and to authorize the expenditure of $300,000.00 from the Sanitary Sewer Operating Fund. ($300,000.00)
Body
WHEREAS, the Jackson Pike Wastewater Treatment Plant utilizes Westfalia Separator Centrifuges and Subcomponents in its processes to convert sludge from a watery substance into a thicker, more cake-like substance, and
WHEREAS, this thicker sludge is either stored in silos for future use in land application or is sent to the Southwesterly Compost Facility for use in the production of Com-Til, and
WHEREAS, there is a need to enter into a Parts, Maintenance, and Service contract to ensure continued optimum performance of the thickening centrifuges to support the Jackson Pike Wastewater Treatment Plant processes, and
WHEREAS, GEA Mechanical Equipment US, Inc., with Headquarters located in Northvale, New Jersey is the Sole distributor and factory authorized repair, service, and parts provider for Westfalia Separator Centrifuges and Subcomponents manufactured by their parent company, GEA Westfalia Separator GmbH, located in Oelde, Germany, so the contract is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procuremen; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage wishes to enter into a Parts, Maintenance, and Service contract for a period of one (1) year from the date of execution, with the option to renew for an additional four (4) years on a year-to-year basis; and
WHEREAS, it is anticipated that services under this contract will be provided over a period of five years, the maximum obligation for the first year being $300,000.00, with funds being reviewed and approved for each subsequent year of the five year contract. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon approval of City Council and appropriation and certification of funds by the City Auditor; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into contract for the Parts, Maintenance, and Service of the Westfalia Separator Centrifuges and Subcomponents with GEA Mechanical Equipment US, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract, in accordance with the relevant provisions of the Chapter 329 of City Code relating to sole source procurement, with GEA Mechanical Equipment US, Inc., 100 Fairway Court, Northvale, NJ 07647, for Parts, Maintenance, and Service of Westfalia Separator Centrifuges and Subcomponents for the Division of Sewerage and Drainage in such form and including such terms and conditions as are approved by the Division.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer System Operating Fund in object class 02 Material and Supplies in the amount of $180,000.00, and in object class 03 Services in the amount of $120,000.00, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.