Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Korda Nemeth Engineering, Inc., to add additional funds for communication and outreach efforts for the Short North Streetscape Improvement contract.
Ordinance 0157-2012 authorized the the Director of Public Service to enter into a professional services contract with Korda Nemeth Engineering, Inc., for the design of the Short North Streetscape Improvement. Work was to include preparation of a preliminary engineering document to recommend streetscape improvements to High Street from Convention Center Drive to King Avenue/E. 7th Avenue.
Ordinance 1231-2012 authorized an extension of the project boundaries from King Avenue/E. 7th Avenue to 9th Avenue with the same scope as the original contract.
Ordinance 2043-2014 authorized detailed design and construction plan preparation services for Phase 1.
Ordinance 2433-2015 authorized detailed design and construction plan preparation services for improvements to High Street from Convention Center Drive to Goodale Street.
Ordinance 0165-2016 authorized funds for preliminary engineering of the corridor and the final design of improvements for Phase 1.
Ordinance 1709-2016 authorized final design of improvements of Phase 4 (7th to 9th).
Ordinance 2522-2016 authorized final design of improvements of Phases 2 and 3 (7th to 9th).
Ordinance 1408-2017 authorized the completion of designs for Phase 2 and Phase 3, including back check, final plans, necessary legal descriptions, engineer estimates, and storm water reports.
Ordinance 1185-2018 authorized the continuation of services for public outreach and engagement in 2018 and to complete additional design services for Phases 2, 3, and 4 projects.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $170,000.00. This is a planned modification that is necessary to provide additional funding needed for the continuation of services for public outreach and engagement in 2019. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $500,000.00 (EL012458, Ord. 0157 2012)
The total of Modification No. 1: $63,726.04 (EL013026, Ord. 1231-2012)
The total of Modification No. 2: $250,000.00 (EL016318, Ord. 2043-2014)
The total of Modification No. 3: $300,000.00 (EL017659, Ord. 2433-2015)
The total of Modification No. 4: $50,000.00 (PO000902, Ord. 0165-2016)
The total of Modification No. 5: $185,535.64 (PO019824, Ord. 1709-2016)
The total of Modification No. 6: $675,000.00 (PO037506, Ord. 2522-2016)
The total of Modification No. 7: $925,000.00 (PO067037, Ord. 1408-2017)
The total of Modification No. 8: $276,000.00 (PO126731, Ord. 1185-2018)
The total of Modification No. 9: $170,000.00 (This Ordinance)
The contract amount including all modifications: $3,395,261.68
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Korda Nemeth Engineering, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Korda Nemeth Engineering, Inc. is CC004467 and expires 5/24/19.
3. FISCAL IMPACT
This is a budgeted expense. Funding in the amount of $170,000.00 is available within the Streets and Highways Bond Fund, Fund 7704, Project P530053-100003 (Short North SID - High Street Improvements Phase 3).
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Korda Nemeth Engineering in connection with the Short North Streetscape Improvement project; to authorize the expenditure of up to $170,000.00 from the Streets and Highways Bond Fund to pay for the contract modification; and to declare an emergency. ($170,000.00)
Body
WHEREAS, contract no. EL012458 with Korda Nemeth Engineering, Inc., in the amount of $500,000.00, was authorized by ordinance no. 0157-2012; and
WHEREAS, modification no. 1, EL013026, in the amount of $63,726.04, was authorized by ordinance no. 1231-2012; and
WHEREAS, modification no. 2, EL016318, in the amount of $250,000.00, was authorized by ordinance no. 2043-2013; and
WHEREAS, modification no. 3, EL017659, in the amount of $300,000.00, was authorized by ordinance no. 2433-2015; and
WHEREAS, modification no. 4, PO000902, in the amount of $50,000.00, was authorized by ordinance no. 0165-2016; and
WHEREAS, modification no. 5, PO019824, in the amount of $185,535.64, was authorized by ordinance no. 1709-2016; and
WHEREAS, modification no. 6, PO037506, in the amount of $675,000.00, was authorized by ordinance no. 2522-2016; and
WHEREAS, modification no. 7, PO067037, in the amount of $925,000.00, was authorized by ordinance no. 1408-2017; and
WHEREAS, modification no. 8, PO126731, in the amount of $276,000.00, was authorized by ordinance no. 1185-2018; and
WHEREAS, it has become necessary to modify the contract in an amount up to $170,000.00 and provide additional funds for the Short North Streetscape Improvement contract for the continuation of services for public outreach and engagement in 2019; and
WHEREAS, it is necessary to expend funds relative to the project for the public outreach effort; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Korda Nemeth Engineering, Inc., to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Korda Nemeth Engineering, Inc., 1650 Watermark Drive, Suite 200, Columbus, Ohio, 43215, for the Short North Streetscape Improvements project in the amount of $170,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $170,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530053-100003 (Short North SID - High Street Improvements Phase 3), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.