Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a services contract with AAD Contracting, Inc., for the Bridge Cleaning and Sealing 2018 project and to provide payment for the contracted services along with administration and inspection services.
The contract work includes the cleaning & sealing of over 19 bridges within the City of Columbus and other such work as may be necessary to complete the contract, in accordance with the plans 1848 Drawer A and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is January 16, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on November 15, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
AAD Contracting Inc. $207,572.86 Poland, OH MAJ
Contract Sweepers & Equipment $239,532.87 Columbus, OH MAJ
Martin Painting & Coating $242,403.87 Grove City, OH MAJ
Award is to be made to AAD Contracting, Inc., as the lowest responsive and responsible and best bidder for their bid of $207,572.86.
The bid materials contained Special Provision 146 (Contract Amount Extension) which states “It is the City’s intent to fully utilize the available funding provided to its Bridge Cleaning and Sealing Program within the approved Operating Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $250,000.00.” The contract will be set at $250,000.00 and additional bridge cleaning and sealing work will be added to the contract.
The amount of administration and inspection services will be $50,000.00. The total legislated amount is $300,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against AAD Contracting, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for AAD Contracting, Inc., is CC027698 and expires 11/14/20.
3. PRE-QUALIFICATION STATUS
This is a service contract and not subject to the construction pre-qualification requirements of City Code.
4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract with AAD Contracting, Inc., for the Bridge Cleaning and Sealing 2018 project; to authorize the expenditure of up to $300,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Cleaning and Sealing 2018 project; and
WHEREAS, the work for this project consists of the cleaning & sealing of several bridges within the City of Columbus and other such work as may be necessary to complete the contract, in accordance with the plans 1848 Drawer A and specifications set forth in the Bid Submittal Documents; and
WHEREAS, AAD Contracting, Inc., will be awarded the contract for the Bridge Cleaning and Sealing 2018 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Cleaning and Sealing 2018 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with AAD Contracting, Inc., to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with AAD Contracting, Inc., 89 North Main Street, Poland, Ohio, 44514, for the Bridge Cleaning and Sealing 2018 project in the amount of up to $250,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary administration and inspection costs associated with the project up to a maximum of $50,000.00.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.