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File #: 3268-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/16/2018 In control: Finance Committee
On agenda: 12/10/2018 Final action: 12/13/2018
Title: To authorize the Finance and Management Director to establish various purchase orders for unleaded and ethanol based fuel on behalf of the Fleet Management Division, with Lykins Oil Co. and Benchmark Biodiesel Inc., per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $300,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($300,000.00)
Attachments: 1. Ord 3268-2018 Legislation Template

Explanation

 

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for bulk unleaded fuel on behalf of the Fleet Management Division with Lykins Oil Co. and Benchmark Biodiesel Inc. pursuant to the terms of conditions of previously established Universal Term Contracts established by the Purchasing Office. These fuels are needed in order to fuel vehicles used by various Departments.

 

Lykins Oil Co., CC# 31-1452295, Vendor# 0054203; PA002884 expires 3/31/2020 [Unleaded Fuel UTC]

Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA002885 expires 3/31/2020 [Ethanol UTC]

 

These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

 

Fiscal Impact: This ordinance authorizes an expenditure of $300,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for unleaded fuel and ethanol. For 2018, the Fleet Management Division budgeted $5.6 million for unleaded fuel and ethanol.  In 2017, the Fleet Management Division expended $4 million for unleaded fuel and ethanol.  Thus far in 2018, the Fleet Management Division has expended $3.4 million

 

Emergency action is requested to ensure an uninterrupted supply of fuel for city vehicles and equipment.

 

Title

To authorize the Finance and Management Director to establish various purchase orders for unleaded and ethanol based fuel on behalf of the Fleet Management Division, with Lykins Oil Co. and Benchmark Biodiesel Inc., per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $300,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($300,000.00)

                      

Body

 

WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bulk unleaded fuel and ethanol for use by various City department vehicles; and

 

WHEREAS, Lykins Oil Co. successfully bid and was awarded contract PA002884 -Unleaded Fuel UTC, expires 3/31/2020; and

 

WHEREAS, Benchmark Biodiesel Co. successfully bid and was awarded contract PA002885 -Ethanol UTC, expires 3/31/2020; and

 

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to establish purchase orders with Lykins Oil Co. and Benchmark Biodiesel Inc. for fuel for city vehicles, thereby preserving the public health, peace, property, safety, and welfare,  NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director is hereby authorized to establish purchase orders for the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts, for vehicle fuel and to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of such established Universal Term Contracts for automotive vehicle fuel and fueling services with the following:

 

Lykins Oil Co., CC# 31-1452295, Vendor# 0054203; PA002884 expires 3/31/2020 [Unleaded Fuel UTC]

Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA002885 expires 3/31/2020 [Ethanol UTC]

 

SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.

 

See Attached File: Ord 3268-2018 Legislation Template.xls

 

SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.