Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with American Structurepoint in the amount of up to $650,000.00 for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project. A modification is planned to fund future tasks within the project to complete design.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to design a project along Hudson Street from I-71 to Cleveland Avenue to provide an east-west connection in the Central Ohio Greenways network. The project consists of detailed design for the reconstruction of Hudson Street. The reconstructed section will include replacement of the pavement and the creation of an urban greenway. The existing 16”, 20”, and 2” waterlines will be replaced with a new system. Relocation of private utilities along with the Division of Power electric distribution system are a possibility and will be accounted for in the design.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue contract. The project was formally advertised on Vendor Services and the Bonfire web site from October 29, 2018, to November 16, 2018. The City received five responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 20, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
AECOM Columbus, OH MAJ
American Structurepoint Columbus, OH MAJ
Burgess & Niple Columbus, OH MAJ
DLZ Ohio Columbus, OH MBR
OHM Advisors Columbus, OH MAJ
American Structurepoint received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint.
2. CONTRACT COMPLIANCE
American Structurepoint’s contract compliance number is CC007019 and expires 8/28/2019.
3. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2018 Capital Improvement Budget. Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow the project improvements to be performed as soon as possible.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with American Structurepoint for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project; to authorize the expenditure of up to $650,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($650,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the design of a project along Hudson Street from I-71 to Cleveland Avenue for an east-west connection in the Central Ohio Greenways network; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project; and
WHEREAS, American Structurepoint submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with American Structurepoint for the provision of professional engineering consulting services described above in the amount of up to $650,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with American Structurepoint in order to provide funding for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project so the project improvements may be performed as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103 - 100054 / Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A (Voted 2016 Debt SIT Supported) / $2,538,829.00 / ($650,000.00) / $1,888,829.00
7704 / P530103 - 100068 / Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue (Voted 2016 Debt SIT Supported) / $0.00 / $650,000.00 / $650,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with American Structurepoint at 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio, 43231, for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project in an amount up to $650,000.00.
SECTION 3. That the expenditure of $650,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100068 (Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.