Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Fyda Freightliner Columbus, Inc. for the purchase of two (2) Crew Trucks. The Crew Trucks will be used by the Division of Water to service water hydrants and water distribution lines.
This purchase was approved by Fleet Management and will replace vehicles BT-21815 & 23227. In support of the Mayor’s Get Green Columbus initiative, these vehicles are powered by a compressed natural gas (CNG) engine.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010682). Twenty-eight (28) bidders (23 MAJ, 3 MBE, 2 MBR) were solicited and one (1) bid (MAJ) was received and opened on November 8, 2018. After a review of the bid, the Division of Water recommends an award be made for all items to Fyda Freightliner Columbus, Inc. in the amount of $489,908.00 as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Fyda Freightliner Columbus, Inc., Vendor#004301, CC#31-0789102, expires 6/21/20.
FISCAL IMPACT: $500,000.00 was budgeted for this purchase.
$0.00 has been expended in 2018.
$0.00 was expended in 2017.
$0.00 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with Fyda Freightliner Columbus, Inc., for the purchase of two (2) Crew Trucks, for the Department of Public Utilities, Division of Water; and to authorize the expenditure of $489,908.00 from the Water Operating Fund. ($489,908.00)
Body
WHEREAS, the Purchasing Office opened formal bids on November 8, 2018 for the purchase of two (2) Crew Trucks for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the only responsive, responsible and best bidder, Fyda Freightliner Columbus, Inc.; and
WHEREAS, the Crew Trucks will be used by the Division of Water to service water hydrants and water distribution lines; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Fyda Freightliner Columbus, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ010682 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Fyda Freightliner Columbus, Inc., 1250 Walcutt Rd., Columbus, OH 43228 for the purchase two (2) Crew Trucks for the Division of Water, in accordance with RFQ010682 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $489,908.00 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.