Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to expend monies for labor, materials, equipment, standard services, and professional services in conjunction with various energy efficiency and energy management related projects. Energy costs are a significant part of annual operating expenses and the city’s use of such energy sources has economic and environmental impacts.
The purpose of this ordinance is to set aside funds to further the city’s energy efficiency and renewable energy goals. This may include, but is not limited to, such items as: upgrading interior and exterior lighting fixtures, upgrading pneumatic controls to direct digital controls, various small-scale HVAC, electrical, control system projects, retro-commissioning, utility data automation, energy audits, and strategic energy planning, among others. Previous projects funded from this capital source include: conversion of Police range to LED lighting, City Hall Energy Audit, such as air handler run cycles, programmable thermostatic valves, supply line insulation, and Retro-commissioning of control system at East Central Health center. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. Funding for these expenditures will come from the General Permanent Improvement Fund.
Fiscal Impact: These funds are available in the General Permanent Improvement Fund and result from rebates and incentives earned from prior energy efficient upgrades. Ordinance 0390-2017 authorized $100,000 for similar purposes in 2017. Ordinance 2915-2014 authorized $185,000 for similar purposes in 2014.
Emergency action is requested so that energy efficiency initiatives can commence as soon as possible.
Title
To authorize the City Auditor to increase appropriations; to amend the 2018 Capital Improvement Budget; to authorize the transfer of $37,000.00 between projects within the General Permanent Improvement Fund; to authorize the Director of Finance and Management to expend monies and enter into contracts for labor, materials, equipment, standard services, and professional services in conjunction with various energy efficiency and energy management projects; to authorize the expenditure of $145,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($145,000.00)
Body
WHEREAS, energy costs are a significant part of annual operating expenses and the city’s use of such energy sources has economic and environmental impacts; and
WHEREAS, the city currently has many green initiatives in place that reduce both operating costs and greenhouse gas emissions; and
WHEREAS, it is necessary to set aside designated funds to further the city’s energy efficiency goals; and
WHEREAS, projects may include, but are not limited to, such items as: upgrading interior and exterior lighting fixtures, upgrading pneumatic controls to direct digital controls, various small-scale HVAC, electrical, and control system projects, retro-commissioning, utility data automation, energy audits, and strategic energy planning, among others; and
WHEREAS, all work will be done and contracts entered into in accordance with the competitive bidding provisions of the Columbus City Codes; and
WHEREAS, it is necessary for the City Auditor to increase appropriations; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of $37,000.00 between projects within the General Permanent Improvement Fund 7748; and
WHEREAS, an Auditor's Certificate is necessary to provide funding so that contracts can be established for these capital eligible projects and renovations; and
WHEREAS, it is necessary to authorize the expenditure of $145,000.00 from the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to provide for labor, materials, equipment, and services in conjunction with various energy efficient and environmentally friendly projects so that these efficiencies can be realized as soon as possible, thereby preserving the public health, peace, property, safety welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows:
Fund 7748
Project Name| Project No. | Current Authority | Revised Authority | Difference
Energy Efficient Lighting (General Perm Imp Carryover) |450007-100000| $107,118 | $147,553 | $40,435
Energy Efficient Lighting (General Perm Imp Carryover) |450007-100000| $147,553 | $0 | $147,553
Energy Efficiency & Green Initiatives (General Perm Imp Carryover) |450007-100002| $0 | $147,553 | $147,553
Fleet Management - Rebates and Incentives (General Perm Imp Carryover) |450007-100001| $31,000 | $37,000 | $6,000
Fleet Management - Rebates and Incentives (General Perm Imp Carryover) |450007-100001| $37,000 | $0 | $37,000
Fleet - Rebates and Incentives (General Perm Imp Carryover) |450008-100000| $0 | $37,000 | $37,000
SECTION 2. That the transfer of cash of $37,000.00 or so much thereof as may be needed is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $145,000 is appropriated in Fund 7748 General Permanent Improvement Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of the Finance and Management Department be and hereby is authorized to expend monies and enter into contracts for the purchase of labor, materials, equipment, standard services, and professional services in conjunction with various energy efficiency, energy management, and green initiative related functions within the purview of the Finance and Management Department. All work will be done and contracts entered into in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive, and responsible bidder for such contract(s).
SECTION 5. That the expenditure of $145,000.00, or so much thereof as may be necessary, be and is hereby authorized in Fund 7748 General Permanent Improvement Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.