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File #: 3318-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/19/2018 In control: Finance Committee
On agenda: 12/10/2018 Final action: 12/13/2018
Title: To authorize the Director of the Department of Finance and Management to modify a contract on behalf of the Facilities Management Division with S. A. Comunale Company, Inc. for upgrades to the Central Monitoring System and the fire alarm system at Fire Station 12; to authorize the expenditure of $24,474.00 from the General Fund; to authorize the expenditure of $22,832.00 from the Safety Voted Bond Fund; and to declare an emergency, ($47,306.00)
Attachments: 1. 3318-2018 Legislation Template
Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S. A. Comunale Company, Inc. for upgrades to the Central Monitoring System at City Hall, 90 West Broad Street. The original contract was authorized by Ordinance No. 0800-2014, passed by City Council on April 23, 2014, for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division.
This legislation authorizes a modification of the contract for software upgrades. The Facilities Management Division, Security Offices, is responsible for monitoring the automatic dialers of each building fire alarm panel to the 911 Center. S.A. Comunale will update the software/equipment and provide training for all security personnel. Additionally, the Fire Alarm Panel and related system at Fire Station 12 is in need of replacement. Therefore, S. A. Comunale Company, Inc. will install a new fire alarm system to ensure the Fire Station's alarm and monitoring system is operating properly.
S.A. Comunale was chosen to perform this work because it is already under contract with Facilities Management as it is the contractor for the fire alarm systems. Therefore, it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure that software and equipment upgrades for the security systems and Fire Station 12 can be provided quickly and without interruption.

S.A. Comunale Contract Compliance No. 34-1122758, expiration December 21, 2019.
Fiscal Impact: This ordinance authorizes the expenditure of $24,474.00 from the General Fund and $22,832.00 from the Safety Voted Bond Fund for upgrades to the Central Monit...

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