Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase of one (1) Gas Chromatograph. The instrument will be used at the Division of Water’s Water Quality Assurance Laboratory (WQAL). The Water Quality Assurance Laboratory will use this instrument for testing drinking water samples for volatile organic chemicals and trihalomethanes.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010628). Thirty-four (34) bidders (32 MAJ, 2F1) were solicited and one (1) bid (MAJ) was received and opened on October 25, 2018. After a review of the bid, the Division of Water recommends an award be made for all items to Agilent Technologies, Inc. in the amount of $52,925.00 as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Agilent Technologies, Inc., Vendor#10267, CC#77-0518772, expires 11/2/20.
FISCAL IMPACT: $60,000.00 was budgeted for this purchase. This ordinance is contingent on the passage of the 2019 operating budget, Ordinance 2871-2018.
$0.00 has been expended in 2018.
$0.00 was expended in 2017.
$0.00 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with Agilent Technologies, Inc., for the purchase one (1) Gas Chromatograph, for the Division of Water; and to authorize the expenditure of $52,925.00 from the Water Operating Fund. ($52,925.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 25, 2018 for the purchase of one (1) Gas Chromatograph for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the only responsive, responsible and best bidder, Agilent Technologies, Inc.; and
WHEREAS, the Gas Chromatograph will be used at the Division of Water’s Water Quality Assurance Lab. The Water Quality Assurance Laboratory will use this instrument for testing drinking water samples for volatile organic chemicals and trihalomethanes; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ010628 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Agilent Technologies, Inc., 5301 Stevens Creek Blvd., Santa Clara, CA for the purchase one (1) Gas Chromatograph for the Division of Water, in accordance with RFQ010628 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $52,925.00 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.