Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify two (2) existing engineering agreements to align the scope of each project with the manhole inspection work required. Two projects are affected, CIP 611625-100001 Blueprint Storm Sewer Assessment, Fifth by Northwest and Hilltop 4 and CIP 611625-100003 Blueprint Stormwater Sewer Assessment - Clintonville West. The original engineering agreement for CIP 611625-100001 Blueprint Storm Sewer Assessment, Fifth by Northwest and Hilltop 4 included manhole inspections. At present, to maintain project timelines, the manhole inspection tasks should be moved to another similar project, CIP 611625-100003 Blueprint Stormwater Sewer System Assessment - Clintonville West. This change in scope requires no additional funding.
Modification Information:
1.1 Amount of additional funds to be expended: $0.00
1.2 Reasons additional goods/services could not be foreseen.
This ordinance modifies the existing contract for CIP 611625-100001 Blueprint Storm Sewer Assessment, Fifth by NW and Hilltop 4 with Ribway Engineering Group, Inc.by removing manhole inspections from the scope of the project. Manhole inspection work will be added to an existing engineering agreement with MS Consultants for CIP 611625-100003 Blueprint Stormwater Sewer System Assessment - Clintonville West. These modifications in scope better align resources and work among the two projects.
1.3 Reason other procurement processes are not used:
It is not cost effective to advertise for these services as both projects are presently underway and there is sufficient funding available on CIP 611625-100003 for this work to proceed.
1.4 How cost of modification was determined:
There is no cost to modify the scope of these two projects. There are sufficient funds encumbered with MS Consultants, Inc. for the addition of the manhole inspection work.
2. CONTRACT COMPLIANCE NO.:
Ribway Engineering Group, Inc.FID# 31-1406579 | MBE | Exp. 05/31/2021 | Vendor #005279
MS Consultants, Inc. FID# 31-654916 | MAJ | Exp. 02/18/2020 | Vendor #006998
3. EMERGENCY DESIGNATION: Emergency designation is requested at this time in order to meet project timelines and deliverables.
4. ECONOMIC IMPACT: There is no additional impact with this modification.
5. FISCAL IMPACT: There is no additional fiscal impact with this modification.
Title
To authorize the Director of Public Utilities to modify two existing engineering agreements, Blueprint Storm Sewer Assessment, Fifth by Northwest and Hilltop 4 with Ribway Engineering Group, Inc. and Blueprint Stormwater Sewer System Assessment - Clintonville West with MS Consultants, Inc. by amending the scope of both projects in regards to manhole inspections; and to declare an emergency. ($0.00)
Body
WHEREAS, Ordinance 0675-2017, passed April 17, 2017 authorized the Director of Public Utilities to enter into an engineering agreement with MS Consultants, Inc. for the Blueprint Stormwater Sewer System Assessment - Clintonville West project; and
WHEREAS, Ordinance 1311-2017, passed June 12, 2017 authorized the Director of Public Utilities to enter into an engineering agreement with Ribway Engineering Group, Inc. for the Blueprint Stormwater System Assessment - Fifth by Northwest and Hilltop 4; and
WHEREAS, it is necessary to modify scope for both projects in order to eliminate the manhole inspections originally planned for the Blueprint Stormwater System Assessment - Fifth by Northwest and Hilltop 4 with Ribway Engineering Group, Inc. and add that task to the Blueprint Stormwater Sewer System Assessment - Clintonville West project with MS Consultants, Inc.; and
WHEREAS, an emergency exists in the usual operation of the City in that it is immediately necessary to modify scope for both projects in order to maintain project deliverable timelines thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify the existing engineering agreement with Ribway Engineering Group, Inc. to remove manhole inspections from the scope of services for CIP 611625-100001 Blueprint Storm Sewer Assessment Fifth by Northwest.
SECTION 2. That the Director of Public Utilities is hereby authorized to modify the existing engineering agreement with MS Consultants, Inc. to add manhole inspections to CIP 61625-100003 Blueprint Storm Sewer Assessment - Clintonville West Project.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same