Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Siemens Industry, Inc., for a one-time purchase of 72kV Outdoor Power Circuit Breakers, for the Division of Power.
These circuit breakers will be used on the Division of Power’s electric distribution system.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010601). Bids were opened on November 8, 2018. After a review of the bid, the Division of Power recommends the award be made to Siemens Industry, Inc., the lowest, responsive, and best bidder for Item No’s 1 and 2 for a grand total of $305,520.00.
Siemens Industry, Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Siemens Industry, Inc., Vendor #000620 CC# 13-2762488, expires 9/18/20 (MAJ)
FISCAL IMPACT: $305,520.00 is required for this purchase. There are sufficient funds within the Electricity G.O. Bonds Fund for this purchase.
Title
To authorize the Director of Finance and Management to establish a contract with Siemens Industry, Inc. for a one-time purchase of 72kV Outdoor Power Circuit Breakers; for the Division of Power; and to authorize an expenditure up to $305,520.00 within the Electricity General Obligations Bond Fund. ($305,520.00)
Body
WHEREAS, the Purchasing Office opened formal bids on November 8, 2018 for a one-time purchase of 72kV Outdoor Power Circuit Breakers, for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for Item No’s 1 and 2 to the lowest, responsive, and responsible and best bidder, Siemens Industry, Inc.; and
WHEREAS, these circuit breakers will be used on the Division of Power’s electric distribution system; and
WHEREAS, it is necessary to authorize an expenditure within the Electricity General Obligations Bond Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Finance and Management to enter into a contract with Siemens Industry, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ010601 on file in the Purchasing Office; for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a contract for Item No’s 1 and 2 with Siemens Industry, Inc. for a one-time purchase of 72kV Outdoor Power Circuit Breakers, for the Division of Power, in accordance with RFQ010601 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $305,520.00 or as much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.