Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Avo Multi-Amp Corp. DBA Megger, for a one-time purchase of Underground Cable Diagnostic and Protective Relay Test Systems, for the Division of Power.
The systems will be used by the Division of Power to test medium-voltage underground distribution cable and various protective relays.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010849).
One bid as opened on November 15, 2018. After a review of the bid, the Division of Power recommends the award be made to Avo Multi-Amp Corp. DBA Megger, as the lowest, responsive, and best bidder for Items 1 through 5, for a grand total of $418,000.50.
Avo Multi-Amp Corp. DBA Megger is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Avo Multi-Amp Corp. DBA Megger, Vendor #010103, CC# 75-1615916, expires 11/14/20 (MAJ)
FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to establish a contract with Avo Multi-Amp Corp., DBA Megger, for a one-time purchase of Underground Cable Diagnostic and Protective Relay Test Systems; for the Division of Power; to authorize a transfer and expenditure up to $418,000.50 within the Electricity General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($418,000.50)
Body
WHEREAS, the Purchasing Office opened formal bids on November 15, 2018 for a one-time purchase of Underground Cable Diagnostic and Protective Relay Test Systems, for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for Item 1 through 5 to the lowest, responsive, and responsible and best bidder, Avo Multi-Amp Corp., DBA Megger; and
WHEREAS, the systems will be used by the Division of Power to test medium-voltage underground distribution cable and various protective relays; and
WHEREAS, it is necessary to authorize a transfer and expenditure within the Electricity General Obligations Bond Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Finance and Management to enter into a contract with Avo Multi-Amp Corp., DBA Megger, in accordance with the terms, conditions and specifications of Solicitation Number RFQ010849 on file in the Purchasing Office; for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a contract for Items 1 through 5 with Avo Multi-Amp Corp., DBA Megger (FID #75-1615916), for a one-time purchase of Underground Cable Diagnostic and Protective Relay Test Systems, for the Division of Power, in accordance with RFQ010849 specifications on file in the Purchasing Office.
SECTION 2. That the transfer of $418,000.50 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended within Fund 6303 - Electricity G.O. Bonds Fund, as shown below:
Project ID | Project Name | Current Authority | Revised Authority | Change
P670003-100200 (carryover) | DOP Streetlight Program | $1,522,886 | $1,104,885 | -$418,001
P670885-100000 (carryover) | Cable Test Equipment | $0 | $418,001 | +$418,001
SECTION 4. That the expenditure of $418,000.50 or as much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.