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File #: 3439-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/30/2018 In control: Finance Committee
On agenda: 1/14/2019 Final action: 1/16/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract (UTC) for the option to purchase CCTV Sewer Inspection Vans and Equipment with The Safety Company, LLC., dba M-Tech Company; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00)
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase CCTV Sewer Inspection Vans and equipment for the Department of Public Utilities. The term of the proposed option contract would be three (3) years, expiring December 31, 2021. This contract will expedite the delivery of CCTV Sewer Inspection Vans and related equipment, by establishing a Universal Term Contract for use by the Division of Sewerage and Drainage. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

Proposals were evaluated by a three (3) member committee, based upon various criteria including experience, quality of proposal, competence, and price, resulting in an award recommendation to The Safety Company, LLC dba M-Tech Company for all items.

BID INFORMATION: Request for Quote RFQ009452 was advertised and proposals were opened on June 13, 2018. Three (3) responses were received.

The evaluation committee consisted of two (2) representative from the Department of Public Utilities and one (1) from the Department of Finance and Management, Division of Fleet Management. Each member of the committee scored and ranked written proposals submitted by the offerors. All three offerors were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing three presentations, the committee submitted final rankings.

The Safety Company, LLC dba M-Tech Company received the highest score, with an average of 107 points of 120 points possible. Fyda Freightliner received the second highest score, with an average 98.33 points; followed by Best Equipment Co., Inc. with an average 83 points. The cost proposal from The Safety Company, LLC dba M-Tech Company offered the best pricing on CCTV equipped vehicle and related equipment. The Finance and Management Director therefore authorized negotiations with The...

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