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File #: 0001-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/14/2018 In control: Finance Committee
On agenda: 1/28/2019 Final action: 1/31/2019
Title: To authorize the Finance and Management Director to enter into three Universal Term Contracts for the option to purchase sanitary paper supplies with Carmen's Distribution System, Inc., Hillyard, Inc., and Key-4 Cleaning Supplies Inc. and to authorize the expenditure of $3.00 from the General Budget Reservation BRPO000978. ($3.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish three Universal Term Contracts (UTC) for the option to purchase sanitary paper supplies with Carmen's Distribution System, Inc., Hillyard, Inc., and Key-4 Cleaning Supplies Inc. These contracts are for city wide use to provide paper towels, wipes, toilet paper, and dispensers. The term of the proposed option contracts would be approximately two (2) years, expiring February 28, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 29, 2018. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010776). Four bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Carmen's Distribution System, Inc., CC# 005749, expires March 8, 2020, Sanitary Paper Products and Dispensers UTC, All items, $1.00

Hillyard, Inc., CC#008070, expires March 8, 2020, Sanitary Paper Products and Dispensers UTC, All items, $1.00

Key-4 Cleaning Supplies Inc., CC#005308, expires February 8, 2020, Sanitary Paper Products and Dispensers UTC, All items, $1.00

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance and Management Director to enter into three Universal Te...

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