Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Johnson, Mirmiran & Thompson, Inc., to add additional funds for design of the UIRF - South Linden Sidewalks 2017.
Ordinance 2993-2017 authorized the Director of Public Service to enter into a professional services contract with Johnson, Mirmiran & Thompson for the UIRF - South Linden Sidewalks 2017 project. The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources to perform various professional engineering, survey, and technical expertise for the department to implement projects for the Department of Development through the City’s Urban Infrastructure Recovery Fund (UIRF) program. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $21,319.87.
The original contract amount: $148,287.41 (PO096157, Ord. 2993-2017)
The total of Modification No. 1: $21,319.87 (This Ordinance)
The contract amount including all modifications: $169,607.28
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Johnson, Mirmiran & Thompson.
2. UNPLANNED MODIFICATION
This is an unplanned modification. Prior to issuing the contract it was necessary to estimate the number of driveways that would not be in compliance with a pedestrian accessible route (PAR). The survey work performed by Johnson, Mirmiran & Thompson to-date as part of the contract has shown more driveways out of compliance with PAR than originally estimated, requiring more design work than planned. In addition, post-construction Stormwater BMP’s have to be located outside of the existing right-of-way, requiring additional survey and design expenses. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work as Johnson, Mirmiran & Thompson has the existing survey data and can more efficiently integrate the new survey data with the pre-existing survey data.
3. CONTRACT COMPLIANCE
The contract compliance number for Johnson, Mirmiran & Thompson is CC009015 and expires 2/15/20.
4. FISCAL IMPACT
Funding in the amount of $18,898.71 is available on ACPO002513 originally legislated for this project with Ordinance 2993-2017 and will be used for this expenditure. The balance of $2,421.16 needed for the contract modification is available within the Streets and Highways Bond Fund, Fund 7704, Project P440005 (Urban Infrastructure Improvements). An amendment to the 2018 Capital Improvements Budget is necessary to align funding for these project expenditures.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Johnson, Mirmiran & Thompson in connection with the UIRF - South Linden Sidewalks 2017 project; to authorize the expenditure of up to $21,319.87 from the Streets and Highways Bond Fund for the UIRF - South Linden Sidewalks 2017 project; and to declare an emergency. ($21,319.87)
Body
WHEREAS, contract no. PO096157 with Johnson, Mirmiran & Thompson in the amount of $148,287.41, was authorized by ordinance no. 2993-2017; and
WHEREAS, it has become necessary to modify the contract in an amount up to $21,319.87 and provide additional funds for the UIRF - South Linden Sidewalks 2017 project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Johnson, Mirmiran & Thompson to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $1,150,598.00 / ($2,421.00) / $1,148,177.00
7704 / P440005-100070 / UIRF - South Linden Sidewalks 2017 (Voted Carryover) / $0.00 / $2,421.00 / $2,421.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Johnson, Mirmiran & Thompson, 2800 Corporate Exchange Drive, Columbus, Ohio, 43231, for the UIRF - South Linden Sidewalks 2017 project in the amount of $21,319.87, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $2,421.16, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-100070 (UIRF - South Linden Sidewalks 2017), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of the balance of $18,898.71 on ACPO002513, or so much thereof as may be needed, is hereby authorized for contract modification #1 for the UIRF - South Linden Sidewalks 2017 project.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.