Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with CAD Concepts Inc. (CCI Engineering Service) for the Brooklyn / Cleveland (Home Sewage Treatment System) HSTS Elimination Project, CIP # 650895-100003. This project will provide the detailed design, specifications, contract documents, and other reports required to construct a new sanitary sewer to the developed, unsewered area to serve the homes along Brooklyn Rd between Cleveland Ave and Bridgewood Ct, as well as the following properties along Cleveland Ave: 4479, 4485, 4495, 4507, 4509, 4523, and 4533 that are currently served by HSTS. The Community Planning Area is No. 6-Northland
2. PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received eight (8) proposals on November 6, 2018 from the following companies:
Name C.C. No. Exp. Date Vendor# City/State Status
Strand Associates 39-1020418 10/13/19 Columbus, OH MAJ
Osborn Engineering 34-0445030 08/09/19 Columbus, OH MAJ
CAD Concepts CCI 31-1390280 02/28/20 Columbus, OH FBE
Dynotec 31-1319961 04/30/20 Columbus, OH MBE
IBI Group 31-1442777 01/10/19 Columbus, OH MAJ
RA Consultants 20-0654077 04/06/19 Columbus, OH MAJ
Ribway 31-1406579 05/31/21 Columbus, OH MBE
American Structurepoint 35-1127317 08/20/19 Columbus, OH MAJ
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was CAD Concepts -CCI Engineering Services.
2. Project Timeline: The estimated project completion date is January 2020.
3. Contract Compliance No.: 31-1390280 | FBE | Exp. 02/28/20 | Vendor # 005248
4. Economic / Environment Impact: This project was being undertaken to eliminate the home treatment systems due to the potential ground water pollution hazard.
5. Fiscal Impact: This legislation authorizes the transfer within of $103,720.84; the expenditure of up to $156,624.84 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and amends the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities enter into a professional engineering services agreement with CAD Concepts Inc. - CCI Engineering Service for the Brooklyn / Cleveland HSTS Elimination Project; to authorize the transfer within of $103,720.84; to expend up to $156,624.84 from the Sanitary Sewer General Obligation Bond Fund; and amend the 2018 Capital Improvements Budget. ($156,624.84)
Body
WHEREAS, it is necessary to authorize the Director to enter into professional engineering agreement with CAD Concepts Inc. - CCI Engineering Service for the Brooklyn / Cleveland HSTS Elimination Project, CIP # 650895-100003; and
WHEREAS, this project will provide the detailed design, specifications, contract documents, and other reports required to construct a new sanitary sewer to for this unsewered area; and
WHEREAS, it is necessary to authorize the transfer within of $103,720.84 and the expenditure of up to $156,624.84 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget to provide sufficient budget authority; and
WHEREAS, it had become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with CAD Concepts Inc. - CCI Engineering Service for the Brooklyn / Cleveland HSTS Elimination Project for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized enter into a professional engineering services agreement with CAD Concepts Inc. - CCI Engineering Service, 2323 West 5th Ave., Suite 120, Columbus, Ohio 43204, for the Brooklyn / Cleveland HSTS Elimination Project in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $103,720.84 from the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to expend a total of $156,624.84 from the Sanitary Sewer General Obligation Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650360 - 100002 | WWTF Upgrade - General Program #4 | $894,000 | $790,279 | (-$103,721)
TO:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650895-100003 | Brooklyn / Cleveland HSTS Elimination Project | $52,904 | $156,625 | (+$103,721)
SECTION 5. That the said firm, CAD Concepts Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.