Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase steel and metal products including steel angles, plates, tubes, and other metal products, as needed for maintenance and repairs. The contract is for city wide use. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 20, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ11000). One bid was received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidder as follows:
Benjamin Steel Company Inc., CC# 004389, expires September 18, 2020
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as this contract provides steel and metal products for safe and efficient operation of City facilities.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase steel and metal products with Benjamin Steel Company, Inc.; to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978; and to declare an emergency ($1.00).
Body
WHEREAS, the Steel and Metal Products UTC will provide for the purchase of steel angles, plates, tubes, and other metal products for maintenance and repairs throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 20, 2018, and selected the most responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase steel and metal products in order to provide steel and metal products for safe and efficient operation of City facilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase steel and metal products, in accordance with Request for Quotation RFQ11000 for a term of approximately two years, expiring March 31, 2021, with the option to renew for one (1) additional year, as follows:
Benjamin Steel Company Inc., Award category 2 (Steel Angles); category 3 (Steel Plate); and category 6 (Steel Tubes, Round and Square), $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.