Explanation
BACKGROUND: Columbus Public Health has a need to contract for goods to provide computer equipment for the Women Infants and Children (WIC) grant program. This equipment is needed to replace all the old equipment that continues to break down and for the use of the new WIC data collection system. The purpose of this legislation is to authorize the Board of Health to enter into a $71,904.00 contract with Brown Enterprise Solutions, Llc, for purchase of computer equipment from the period January 1, 2019 through September 30, 2019.
Ordinance No. 582-1987 authorized the City of Columbus to purchase from State of Ohio cooperative purchasing contracts which may be bid or negotiated by the State. This legislation authorizes the Board of Health to enter into a contract for the purchase of computer equipment from Brown Enterprise Solutions, Llc, State of Ohio, State Term Schedule: Contract # 534278, Index #STS033, expiring 11/19/2020; a dealer of Dell Marketing LP. This particular contract was not bid but was negotiated. The contract compliance number for Brown Enterprise Solutions, Llc, is 90-0353698 and expires 01/31/2021.
This ordinance is submitted as an emergency so as to allow for the purchase of equipment to begin so as to not cause delay in services at the WIC clinics.
FISCAL IMPACT: Funding for this purchase, in the amount of $71,904.00, is available within the WIC Program in the Health Department Grants Fund.
Title
To authorize and direct the Board of Health to enter into contract with Brown Enterprise Solutions, Llc, for computer equipment per the State of Ohio, State Term Schedule; to authorize the expenditure of $71,904.00 from the Health Department Grants Fund; and to declare an emergency. ($71,904.00)
Body
WHEREAS, in order to operate the WICs new data system, the Board of Health, has a need for the purchase of computer equipment for the WIC clinics; and
WHEREAS, there is a State of Ohio cooperative purchasing contract available for the provision of hardware from Brown Enterprise Solutions, Llc, State of Ohio, State Term Schedule (STS): Contract #534278, expiring11/19/2020; and
WHEREAS, an emergency exists in the daily operations of Columbus Public Health in that it is immediately necessary to authorize this contract with Brown Enterprise Solutions, Llcto purchase computer equipment to utilize the new WIC data systemso as to allow for the purchase of equipment to begin so as to not cause delay in services at the WIC clinics thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into contract with Brown Enterprise Solutions, Llc per the State Term Schedule, for the purchase of computer equipment in an amount not to exceed of $71,904.00.
SECTION 2. That, to pay the costs of said contract, the expenditure of $71,904.00, or so much thereof as may be necessary, is hereby authorized from the Health Department Grants Fund No. 2251, Department of Health, Division No. 50-01, per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.