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File #: 0144-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/2/2019 In control: Finance Committee
On agenda: 1/14/2019 Final action: 1/16/2019
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Mainline Service and Repair Parts with Core and Main LP, and Ferguson Enterprises, Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Services and Repair Parts with Core and Main, LP and Ferguson Enterprises, Inc. The Division of Water is the primary user for Mainline Water Services and Repair Parts. Mainline Water Parts, such as tubing, stops, unions, couplings, service saddles and clamps are used for repairs, construction and maintenance of water lines throughout the City of Columbus service area. The term of the proposed option contracts would be approximately two years, expiring March 31, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 20, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010871). Two bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Core and Main LP, CC# 03-0550887 expires 2/02/2020, All Items, $1.00
Ferguson Enterprises, Inc., CC# 54-1211771 expires 10/25/2019, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Water, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure the there is no interruption in repair, maintenance and construction of water lines.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from Gen...

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