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File #: 3115-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/2/2018 In control: Public Safety Committee
On agenda: 1/28/2019 Final action: 1/31/2019
Title: To authorize the City Auditor to transfer and appropriate $135,535.04 within the General Permanent Improvement Fund; to amend the 2018 Capital Improvement Budget; to authorize the Finance and Management Director to issue a purchase order for Panasonic "Toughbook" laptop computers for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with ARC Acquisitions US Inc.; to authorize the expenditure of $135,535.04 from the General Permanent Improvement Fund; and to declare an emergency. ($135,535.04)
Attachments: 1. STS033 534363 Computers, 2. Email 111418 Purchasings Approval STS, 3. 3115-2018 DAX Strings, 4. Q-165559 - ARC-Quote 121718
Explanation
BACKGROUND: This ordinance amends the 2018 Capital Improvement Budget and authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund to facilitate the purchase of Panasonic Toughbooks for emergency response vehicles. This ordinance also authorizes the Finance and Management Director to issue a purchase order to ARC Acquisitions US Inc. for the purchase of thirty-two (32) Panasonic "Toughbook" Laptops for the Fire Division from an existing State of Ohio Term Schedule Contract. These laptops are replacement units for the "Toughbook" laptops currently used in fire apparatus by Firefighters and paramedics with CAD and pre-arrival instructions at emergency scenes. The Fire Division has a need to replace existing equipment that is beyond its useful life and will no longer be warranted. Utilizing the State Term Schedule Contract will permit the timely ordering of thirty-two (32) Panasonic "Toughbook" laptops at a comparable price to previous purchases. Included with this laptop purchase will be an extended five (5) year service warranty agreement, and adaptor cables. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.

Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (State Term Schedule: Index STS-033 /OAKS Contract No. 534363).

Contract Compliance: ARC Acquisition US Inc. (Vendor #025070)

Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate purchase of this communications equipment so that emergency services can continue without interruption.

FISCAL IMPACT: This ordinance authorizes the transfer of $135,535.04 within the General Permanent Improvement Fund, and the expenditure of $135,535.04 from the General Permanent Impro...

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