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File #: 3159-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/6/2018 In control: Finance Committee
On agenda: 1/28/2019 Final action: 1/28/2019
Title: To authorize the Finance and Management Director to establish purchase orders for miscellaneous industrial hardware parts, supplies and equipment with Grainger, SID Tool Co, and Fastenal Co. from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office, and to declare an emergency.
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for Misc. Industrial Hardware and hardware related equipment from established State of Ohio Contracts for various agencies within the City of Columbus, STS-511, Schedule 800746 with Grainger, Schedule 800748 with SID Tool Company, dba MSC, and Schedule 800747 with Fastenal Company. These contracts were not bid but negotiated by the State of Ohio. However, it has been determined to be the most cost-effective method of obtaining these needed parts.

The current contracts for Misc. Industrial Supplies will be extended on January 31, 2019 per State Contract STS-511. These contracts are loaded into the Aquiire E-Catalog system to provide City agencies a shopping experience via a Punch-out to the vendors catalog. Utilization of these three STS contracts will meet this vital need of Misc. Industrial hardware and will allow the continued use of these punch-outs in Aquiire.

Ordinance number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. This ordinance seeks approval fot the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 without further Council approval for the State of Ohio STS-511 Schedule 800746, 800748 and 800747 until the contract expiration dates of January 31, 2020.

Grainger, CC# 007170 expires 5/16/2019
Sid Tool Co., CC# 26506-101432, expires 1/2/2020
Fastenal Co., CC#07823 expires 5/16/2019

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that the hardware and equipment may be procured without interruption.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recove...

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