Explanation
1. BACKGROUND
This ordinance provides $638,581.03 to prevent inspection deficits for capital improvement projects within the Department of Public Service and within the Department of Development.
Construction inspection funding is normally authorized in legislation seeking Council approval to award a construction project. The amount of inspection funding needed for a project is estimated by taking a percentage of the project’s construction cost. Occasionally the funds set-up for inspection are insufficient to cover the inspection of the project through completion due to reasons that include unforeseen conditions, weather, and construction change orders. It is then necessary to request additional funding for the estimated amount of remaining inspection costs.
This ordinance authorizes additional funds to prevent inspection deficits for the following projects:
|
Project Name |
Dollar Amount |
|
Vulcan Charging and Decarbonization (Smart City Challenge) |
$ 31,295.46 |
|
Downtown Streetscape - LeVeque Tower Project |
$13,299.77 |
|
Bikeway Development-Markings/Signage/Spot Improvements |
$279.79 |
|
UIRF-E. North Broadway and High Street Left Turn Lane |
$119.92 |
|
Pedestrian Safety Improvements- Fairwood Ave Sidewalks |
$1,089.65 |
|
Pedestrian Safety Improvements- Sidewalk Replacement |
$3,224.51 |
|
ADA Ramp Projects- Citywide Curb Ramps 2015 Project 2 |
$20,061.86 |
|
Bridge Rehabilitation - Annual City Wide Contract 2016 |
$1,870.98 |
|
Resurfacing - 2016 Preventive Surface Treatments - Crack Seal |
$540.87 |
|
Pedestrian Safety Improvements - Parsons Avenue Sidewalks PID 90818 |
$37,038.94 |
|
Bridge Rehabilitation - Rebid Morse Road Under RR Bridges |
$2,842.04 |
|
Pedestrian Safety Improvements - COTA Sidewalks Phase 2 |
$42,450.11 |
|
Resurfacing - 2016 Brick Rehabilitation |
$41,588.10 |
|
Pedestrian Safety Improvement - Eakin Road Sidewalks - Salisbury to Hague |
$4,213.32 |
|
Sidewalk Rescue Program 2017 |
$10,530.00 |
|
Bridge Rehabilitation - South Old State Culvert |
$5,676.46 |
|
Roadway Improvements - Warner Road - Hamilton Road to Harlem Road |
$2,419.56 |
|
Bikeway Development - Cleveland Avenue SUP-Community Park Drive to I-270 |
$11,011.75 |
|
UIRF- Clintonville |
$73,590.39 |
|
Resurfacing - 2017 Project 1 |
$334.807.55 |
The above are estimates based upon the amount of work remaining to be completed for these projects. Additional legislation will be submitted for Council approval if these estimated amounts should be insufficient to finish the projects.
2. FISCAL IMPACT
Funding for this expense is available within the Department of Public Service’s 2018 Capital Improvement Budget in the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget and a transfer of funds is necessary to align budget authority and cash with the proper projects.
3. EMERGENCY DESIGNATION
Emergency action is requested to prevent a delay in construction projects due to a lack of construction inspection funding.
Title
To amend the 2018 Capital Improvement Budget; to transfer cash within the Streets and Highways Bond Fund; to authorize the expenditure of $638,581.03 from the Streets and Highways Bond Fund to pay for project construction inspection expenses; and to declare an emergency. ($638,581.03)
Body
WHEREAS, capital improvement projects undertaken by departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set-up in legislation for construction inspection; and
WHEREAS, an amendment to the 2018 Capital Improvement Budget is necessary to align spending authority with the proper projects; and
WHEREAS, it is necessary to transfer funds within the Streets and Highways Bond Fund to align cash with the proper projects; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that funds should be established immediately in order to prevent a delay in construction projects due to a lack of construction inspection funding, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P590415-100000 / Economic and Community Development (Voted Carryover) / $205,177 / ($102,349) / $102,828 (to match cash)
7704 / P590415-100003/ 59-09 Economic & Comm. Develop. - Schottenstein Program (Voted Carryover) / $27,893/ ($27,893) / $0 (to match cash)
7704 / P590415-100015 / Nationwide Blvd & Hocking St - Arena West (Voted Carryover) / $55,941 / ($55,941) / $0 (to match cash)
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $0.00 / $253,607.00 / $253,607.00 (to match cash)
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $131.00 / $272,720.00 / $272,851.00 (to match cash)
7704 / P530163-100000 / Smart City Challenge (Voted 2016 Debt SIT Supported) / $5,740,000.00 / ($31,925.00) / $5,708,075.00
7704 / P530163-100005 / Smart City Challenge - Vulcan Charging and Decarbonization (Voted 2016 Debt SIT Supported) / 0.00 / $31,925.00 / 31,925.00
7704 / P530801-100004 / (Downtown Streetscape - LeVeque (Voted Carryover) / $0.00 / $13,300.00 / $13,300.00
7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $17,622.00 / ($280.00) / $17,342.00
7704 / P540002-100007 / Bikeway Development-Signage Replacement (Voted Carryover) / $0.00 / $280.00 / $280.00
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $1,148,177.00 / ($73,709.00) / $1,074,468.00
7704 / P440005-100017 / UIRF - ENB & High Street Left Turn Lane (Voted Carryover) / $0.00 / $120.00 / $120.00
7704 / P440005-100004 / UIRF - Clintonville (Voted Carryover) / $711,595.00 / $73,589.00 / $785,184.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $253,607.00 / ($80,269.00) / $173,338.00
7704 / P590105-100072 / Pedestrian Safety Improvements - Fairwood Ave Sidewalks (Voted Carryover) / $4,005.00 / $1,090.00 / $5,095.00
7704 / P590105-100047 / Pedestrian Safety Improvements - Parsons Avenue Sidewalks (Voted Carryover) / $50,499.00 / $36,729.00 / $87,228.00
7704 / P590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Phase 2 (Voted Carryover) / $0.00 / $42,450.00 / $42,450.00
7704 / P530087-912016 / ADA Ramp Projects / Citywide Curb Ramps 2016 project 1 (Voted Carryover) / $78,256.00 / ($20,062.00) / $58,194.00
7704 / P 530087-922015 / ADA Ramp Projects - Citywide Curb Ramps 2015 Project 2 (Voted Carryover) / $0.00 / $20,062.00 / $20,062.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $272,851.00 / ($10,388.00) / $262,463.00
7704 / P530301-100037 / Bridge Rehabilitation - Citywide Project 2 (Voted Carryover) / $0.00 / $1,871.00 / $1,871.00
7704 / P530301-160461 / Bridge Rehabilitation - Morse Road under Norfolk Southern RR (Voted Carryover) / $0.00 / $2,842.00 / $2,842.00
7704 / P530301-160089 / Bridge Rehabilitation - South Old State Culvert (Voted Carryover) / $1.00 / $5,675.00 / $5,676.00
7704 / P530282 - 100072 / Resurfacing - Preventive Surface Treatments - Crack Seal (Voted Carryover) / $12,838.00 / ($541.00) / $12,297.00
7704 / P530282-942016 / Resurfacing - 2016 Preventative Surface Treatments - Crack Seal (Voted Carryover) / $0.00 / $541.00 / $541.00
7704 / P530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal (Voted Carryover) / $76,492.00 / ($41,588.00) / $34,904.00
7704 / P530282-982016 / Resurfacing - 2016 Brick Rehabilitation (Voted Carryover) / $0.00 / $41,588.00 / $41,588.00
7704 / P530282-100110 / Resurfacing -- West Broad Street Urban Paving (PID 86645) (Voted Carryover) / $643,000.00 / ($334,808.00) / $308,192.00
7704 / P530282-912017 / Resurfacing - 2017 Project 1 (Voted Carryover) / $0.00 / $334,808.00 / $334,808.00
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $115,907.00 / ($2,419.00) / $113,488.00
7704 / P530161-100178 / Roadway Improvements - Warner Road - Hamilton Road to Harlem Road (Voted Carryover) / $1.00 / $2,419.00 / $2,420.00
SECTION 2. That the transfer of $13,299.77, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 4401 (Development Administration), Project P590415-100000 (Economic and Community Development), Object Class 06 (Capital Outlay) to Dept-Div 4401 (Development Administration), Project P530801-100004 (Downtown Streetscape - LeVeque), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $13,299.77, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), Dept-Div 4401 (Development Administration), Project P590415-100000 (Economic and Community Development), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $108,936.01, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Various Project Numbers, Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $516,345.25, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Various Project Numbers, Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.