City of Columbus - File #: 0014-2019

• File #: 0014-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/18/2018
• In control: Administration Committee
• On agenda: 1/28/2019
• Final action: 1/31/2019
• Title: To authorize the Human Resources Director to modify and extend the contract with United HealthCare Insurance Company and to provide all eligible employees medical insurance coverage from February 1, 2019 through January 31, 2020; to authorize the expenditure of $154,200,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($154,200,000.00)

Date	Ver.	Action By	Action	Result
1/31/2019	1	CITY CLERK	Attest
1/30/2019	1	MAYOR	Signed
1/28/2019	1	COUNCIL PRESIDENT	Signed
1/28/2019	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND:

In 2014, the Department of Human Resources conducted a thorough evaluation of all proposals submitted as a result of a Request For Proposal in accordance with Chapter 329 of the Columbus City Code. At that time, three medical insurance proposals were reviewed by the City’s Evaluation Committee, comprised of five members. Each proposal was evaluated on the following criteria as required by Chapter 329: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. As a result, United Healthcare Insurance Company was recommended as the medical insurance administrator and the City entered into contract with United Healthcare from February 1, 2015 through January 31, 2019. However, due to ongoing labor negotiations with collective bargaining contracts citywide in 2017 and 2018, and subsequent major changes to the City’s health insurance benefits, the Department of Human Resources decided not to engage in the request for proposal process for medical insurance this calendar year. Therefore, the Department of Human Resources requests a waiver of competitive bidding requirements. The Department of Human Resources will comply with the competitive bidding provisions in Chapter 329 of the Columbus City Code in 2019 and enter into a new contract beginning February 1, 2020.

To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the medical insurance program is necessary to insure continuation of the medical insurance program. Cost estimates were based on 2017-18 trust fund expenditures using a two year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers and from the City's employee benefits consultant. The Human Resources Department requests to modify and extend the existing contract with United Healt...