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File #: 0018-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/18/2018 In control: Administration Committee
On agenda: 1/28/2019 Final action: 1/31/2019
Title: To authorize the Human Resources Director to modify and extend the contract with Vision Service Plan to provide all eligible employees vision plan administration from February 1, 2019 through January 31, 2020; to authorize the expenditure of $1,076,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($1,076,000.00)
Attachments: 1. 0018-2019 Vision
Explanation
BACKGROUND:
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of the vision insurance program. The Human Resources Department requests to modify and extend the existing contract with Vision Service Plan and to provide for funding February 1, 2019 through January 31, 2020, for the City’s vision insurance program.
Cost estimates were based on 2017-18 trust fund expenditures using a two year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers and from the City's employee benefits consultant. The contract is for a three-year period, subject to annual appropriation; this ordinance represents the third year.
Emergency action is requested to ensure the vision insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.

Contract compliance number is 31-0725743.

FISCAL IMPACT: To modify and extend the contract with Vision Service Plan to establish the maximum obligation liability, and to authorize the expenditure of $1,076,000 for vision plan administration services from February 1, 2019 through January 31, 2020. This ordinance is an emergency measure to ensure continued insurance coverage as negotiated by union contracts. Funding is available in the 2019 budget for this contract. This ordinance is contingent on the passage of the 2019 insurance appropriation ordinance 0013-2019.

Title
To authorize the Human Resources Director to modify and extend the contract with Vision Service Plan to provide all eligible employees vision plan administration from February 1, 2019 through January 31, 2020; to authorize the expenditure of $1,076,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($1,076,000.00)

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