Explanation
As a result of a Request for Proposal process in accordance with Chapter 329 of the Columbus City Codes, three Employee Fitness Center Management Services bid responses were reviewed by the City’s evaluation committee. The committee was comprised of three members.
Each proposal was evaluated on the following criteria, as required by Chapter 329: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. The YMCA of Central Ohio was recommended as the Employee Fitness Center Management Services provider to execute daily operations for the City’s employee fitness center. In addition to being the highest ranked bidder, the YMCA of Central Ohio had over 30 years of experience and a unique ability to engage City employees and their family members in wellness and physical activity. The maximum program fees for 2019 will not exceed $60,240. The contract is for a three-year period, subject to annual appropriation; this ordinance represents the second year.
Emergency action is requested to ensure employee fitness center management services for city employees are able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 31-4379594
FISCAL IMPACT: To enter into contract with the YMCA of Central Ohio to establish the maximum obligation liability, and to authorize the expenditure of up to $60,240 for employee fitness center management services from February 1, 2019 through January 31, 2020. Funding is available in the 2019 budget for this contract. This ordinance is contingent on the passage of the 2019 insurance appropriation ordinance 0013-2019.
Title
To authorize the Human Resources Director to enter into contract with The YMCA of Central Ohio to provide employee fitness center management services from February 1, 2019 through January 31, 2020; to authorize the expenditure of up to $60,240.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($60,240.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into contract with the YMCA of Central Ohio from February 1, 2019 through January 31, 2020; and
WHEREAS, it is necessary to authorize the expenditure of up to $60,240, or so much thereof as may be necessary, to pay contract costs for employee fitness center management services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to enter into contract with the YMCA of Central Ohio to ensure employee fitness center management services for city employees are able to commence as soon as contractually possible, thereby maintaining continuity of service;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into contract with The YMCA of Central Ohio to provide employee fitness center management services from February 1, 2019 through January 31, 2020.
SECTION 2. That the expenditure of $60,240 or so much thereof as may be necessary for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Section 3: 460201 | Section 4: RM03 | Program: RM004 (Employee Fitness Center)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.