Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the ADA Ramp Projects - Citywide Curb Ramps 2018 project and to provide payment for construction, construction administration and inspection services.
This contract includes building ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List. The estimated Notice to Proceed date is March 4, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on December 13, 2018, and tabulated on December 13, 2018, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Strawser Paving Company |
$475,490.86 |
Columbus, OH |
Majority |
|
Decker Construction Company |
$528,910.94 |
Columbus, OH |
Majority |
|
G & G Concrete Construction |
$530,335.75 |
Columbus, OH |
Majority |
|
Columbus Asphalt Paving, Inc. |
$594,128.05 |
Gahanna, OH |
Majority |
|
Shelly and Sands, Inc. |
$763,363.61 |
Columbus, OH |
Majority |
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $475,490.86.
The bid documents included special provision SP-146 "Contract Amount Extension Provision" that states: “It is the City’s intent to fully utilize the available funding provided to its Citywide Curb Ramp Program within the approved Capital Improvements Budget. The amount currently estimated to be available for this contract is $434,782.00. The City reserves the right to increase or decrease the amount of the contract to match available funding.”
The contract amount will be set at $434,782.00. The amount of construction administration and inspection services will be $65,218.00. The total legislated amount is $500,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/30/19.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACTS
Funds in the amount of $500,000.00 are available for this project in Fund 7704, the Streets and Highways Bond Fund, under Project P590105-100081 (Pedestrian Safety Improvement - Sidewalk Replacement (Tree Root) and P530087-912016 (ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1). An amendment to the 2018 Capital Improvement Budget and a transfer of cash is required to align budget authority and cash with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize a transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company in connection with ADA Ramp Projects - Citywide Curb Ramps 2018 project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund for the ADA Ramp Projects - Citywide Curb Ramps 2018 project; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Department of Public Service is engaged in ADA Ramp Projects - Citywide Curb Ramps 2018 project; and
WHEREAS, the work for this project consists of building ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List; and
WHEREAS, Strawser Paving Company will be awarded the contract for the ADA Ramp Projects - Citywide Curb Ramps 2018 project; and
WHEREAS, the Department of Public Service requires funding to be available for the ADA Ramp Projects - Citywide Curb Ramps 2018 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish budget authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P530087-912016 / ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1 (Voted Carryover) / $58,194.00 / ($58,194.00) / $0.00
7704 / P530087-912018 / ADA Ramp Projects - Citywide Curb Ramps 2018 (Voted Carryover) / $0.00 / $58,194.00 / $58,194.00
7704 / P590105-100081 / Pedestrian Safety Improvement - Sidewalk Replacement (Tree Root) (Voted 2016 Debt SIT Supported) / $600,000.00 / ($441,806.00) / $158,194.00
7704 / P530087-912018 / ADA Ramp Projects - Citywide Curb Ramps 2018 (Voted 2016 Debt SIT Supported) / $0.00 / $441,806.00 / $441,806.00
SECTION 2. That the transfer of $441,806.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P590105-100081 (Pedestrian Safety Improvement - Sidewalk Replacement (Tree Root)), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530087-912018 (ADA Ramp Projects - Citywide Curb Ramps 2018), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Paving Company Inc., 1595 Frank Road, Columbus, Ohio, 43223, for the construction of the ADA Ramp Projects - Citywide Curb Ramps 2018 project in the amount of $434,782.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $65,218.00.
SECTION 4. That the expenditure of the sum of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530087-912018 (ADA Ramp Projects - Citywide Curb Ramps 2018), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.