Explanation
BACKGROUND: This legislation authorizes the Director of Development to renew existing contracts approved in Ordinances 0554-2018, 0555-2018, and 0556-2018 and authorizes the expenditure of up to $1,000,000 for these renewals. If funding remains after the establishment of each renewal contract, it may be necessary to modify the renewal contract to add additional funds until the $1,000,000 is encumbered in order to provide services through the contract completion date of March 31, 2020.
Services provided by these contracts include trash and debris removal from structures, cleaning and abatement of vacant lots, boarding structures, graffiti removal, tree services, and similar work in the City’s Land Bank program
The companies below responded to an Invitation to Bid (RFQ-007624 and/or RFQ-007628) and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources, and qualifications. The bids documents allowed the establishment of a one year contract with an option to extend an additional year. Contracts were established in 2018 with the following contractors:
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Ordinances 0554-2018 and 0555-2018 |
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BCN Real Estate Holdings, LLC |
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Byrd Management Service Co., LLC |
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CleanTurn International, LLC |
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Consolidated Services & Management |
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DDJ's Lawncare Service, LLC |
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Ibar Home Maintenance |
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Lawn Appeal Ohio, LLC |
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Mowtivation Lawn Service |
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Quality Lawn Care T.A.M. |
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Rich Enterprise |
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Roots Unlimited, LLC |
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Shining Company |
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Truckco, LLC |
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Yah's Construction, LLC |
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Ordinance 0556-2018 |
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Central Community House |
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Franklinton Rising |
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Friends of the Hilltop |
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Homes on the Hill |
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Metropolitan Community Services - TOUCH |
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St. Stephen's Community House |
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue to provide vital program services without interruption.
FISCAL IMPACT: Funds for these contract extensions are available in the Land Management Fund ($1,000,000).
Title
To authorize the Director of the Department of Development to renew existing contracts approved in Ordinances 0554-2018, 0555-2018, and 0556-2018, including modifying the renewal contracts to add additional funds in order to provide services through the contract completion date if necessary; to authorize the expenditure of up to $1,000,000.00 in the Land Management Fund for these renewals; and to declare an emergency. ($1,000,000.00).
Body
WHEREAS, the department has a need for contracts to provide services that include trash and debris removal from structures, cleaning and abatement of vacant lots, boarding structures, graffiti removal, tree services, and similar work in the City’s Land Bank program; and
WHEREAS, the department advertised for these services in 2017 and entered into contract with multiple vendors in 2018 to provide these services and the contracts were for one year with the option to renew for one additional year; and
WHEREAS, the department has a need to renew these contracts approved in Ordinances 0554-2018, 0555-2018, and 0556-2018 for one more year; and
WHEREAS, if funding remains after the establishment of each renewal contract, it may be necessary to modify the renewal contract to add additional funds until the $1,000,000 is encumbered in order to provide services through the contract completion date of March 31, 2020; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to renew existing contracts with various contractors to continue uninterrupted property maintenance services on parcels held in the Land Bank, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to renew existing contracts approved in Ordinances 0554-2018, 0555-2018, and 0556-2018, including modifying the renewal contracts to add additional funds in order to provide services through the contract completion date if necessary, for:
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BCN Real Estate Holdings, LLC |
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Byrd Management Service Co., LLC |
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CleanTurn International, LLC |
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Consolidated Services & Management |
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DDJ's Lawncare Service, LLC |
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Ibar Home Maintenance |
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Lawn Appeal Ohio, LLC |
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Mowtivation Lawn Service |
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Quality Lawn Care T.A.M. |
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Rich Enterprise |
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Roots Unlimited, LLC |
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Shining Company |
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Truckco, LLC |
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Yah's Construction, LLC |
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Central Community House |
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Franklinton Rising |
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Friends of the Hilltop |
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Homes on the Hill |
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Metropolitan Community Services - TOUCH |
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St. Stephen's Community House |
Section 2. That for the purpose stated in Section 1, the expenditure of $1,000,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2206 (Land Management Fund), Dept-Div 44-11 (Land Redevelopment Division), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
Section 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.