Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project and to provide payment for construction, construction administration, and construction inspection services for the project.
This project widens 0.57 miles of Polaris Parkway from Interstate 71 to Olde Worthington Road to provide a third through lane in both directions, and performs a full depth replacement of 0.39 miles of Worthington Road/Orion Place including the construction of a two-lane roundabout at the intersection with Olde Worthington Road. Other improvements include traffic signal replacement, sidewalk, shared-use paths, a retaining wall, landscaping, and street lighting.
The estimated Notice to Proceed date is February 15, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on December 4, 2018, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction $12,040,555.12 Columbus,OH MAJ
Kenmore Construction Co., Inc. $12,056,729.47 Columbus, OH MAJ
Shelly & Sands, Inc. $12,168,435.92 Columbus, OH MAJ
George J. Igel & Co., Inc. $12,407,588.27 Columbus,OH MAJ
Kokosing Construction Company, Inc. $13,366,594.48 Columbus,OH MAJ
Trucco Construction Co., Inc. $13,560,769.73 Delaware, OH MAJ
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder. Their original bid amount included a contingency amount of 10%. The project will be contracted with a contingency amount of 8%, reducing the contract amount to $11,821,635.94. The amount of construction administration and inspection services will be $945,730.87. The total legislated amount is $12,767,366.81.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Several sources of funding will be used for this project:
A. The Polaris TIF, Fund 4402, in the amount of $979,830.54, which will need to be transferred to the Polaris Interchange Fund, Fund 7770.
B. A reimbursable grant in the Federal Transportation Grant Fund, Fund 7765, Project #G591606 (Polaris Parkway PID95549), in the amount of $8,208,927.36, provided by the Mid-Ohio Regional Planning Commission (MORPC).
C. A reimbursable grant in the Transportation Grants Fund, Fund 7763, Project #G591708 (Polaris Parkway DCU02), in the amount of $2,027,931.67, provided by the Ohio Public Works Commission.
D. Funds budgeted for this project as a local share amount within the Streets and Highways Bond Fund, Fund 7704, Project 530103-100051 (Arterial Street Rehabilitation - Polaris Parkway), in the amount of $250,000.00.
E. Funds within the Streets and Highways Bond Fund as a local share amount, Fund 7704, Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road, Phase A), in the amount of $1,300,677.24. An amendment to the 2018 Capital Improvements Budget will be necessary to align these funds with the Polaris Parkway project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to appropriate funds within the Polaris TIF Fund, the Polaris Interchange Fund, the Federal Transportation Grants Fund, and the Transportation Grants Fund; to transfer cash and appropriation between the Polaris TIF Fund and the Polaris Interchange Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project; to authorize the expenditure of up to $12,767,366.81from the Streets and Highway Bonds Fund, the Polaris Interchange Fund, the Federal Transportation Grants Fund, and the Transportation Grants Fund for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project; and to declare an emergency. ($12,767,366.81)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project; and
WHEREAS, the work for this project includes widening 0.57 miles of Polaris Parkway from Interstate 71 to Olde Worthington Road to provide a third through lane in both directions, performs a full depth replacement of 0.39 miles of Worthington Road/Orion Place including the construction of a two-lane roundabout at the intersection of Olde Worthington Road, traffic signal replacement, sidewalks, shared-use paths, a retaining wall, landscaping, and street lighting; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, funding is a mixture grants, TIF, and capital bond money, some of which will need to be appropriated and transferred; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Complete General Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530103-100054 / Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road, Phase A (Voted 2016 Debt SIT Supported) / $1,888,829.00 / ($1,300,677.00) / $588,152.00
7704 / P530103-100051 / Arterial Street Rehabilitation - Polaris Parkway PID 95549 project (Voted 2016 Debt SIT Supported) / $250,000.00 / $1,300,677.00 / $1,550,677.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $979,830.54 is appropriated in Fund 4402 (Polaris TIF Fund), Dept-Div. 4402 (Economic Development), Subfunds 440204 and 440206, in Object Class 10 (Transfer Out Operating) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $979,830.54 is appropriated in Fund 7770 (Polaris Interchange Fund), Dept-Div 5912 (Design and Construction), Project P530103-100051 (Arterial Street Rehabilitation - Polaris Parkway), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $8,208,927.36 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G591606 (Polaris Parkway PID95549), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $2,027,931.67 is appropriated in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591708 (Polaris Parkway DCU02), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of the sum of $979,830.54, or so much thereof as may be needed, is hereby authorized from Fund 4402 (Polaris TIF Fund), Dept-Div. 4402 (Economic Development) to Fund 7770 (Polaris Interchange Fund), Dept-Div 5912 (Design and Construction), per the account codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project in the amount of up to $11,821,635.94 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $945,730.87.
SECTION 8. That the expenditure of $1,550,677.24, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100051 (Arterial Street Rehabilitation - Polaris Parkway), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $8,208,927.36, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project #G591606 (Polaris Parkway PID95549), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That the expenditure of $2,027,931.67, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591708 (Polaris Parkway DCU02), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 11. That the expenditure of $979,830.54, or so much thereof as may be needed, is hereby authorized in Fund 7770 (Polaris Interchange Fund), Dept-Div 5912 (Design and Construction), Project P530103-100051 (Arterial Street Rehabilitation - Polaris Parkway), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 12. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 14. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 15. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.