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File #: 0125-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/28/2018 In control: Public Utilities Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Black and Veatch Corporation for the Hap Cremean Water Plant Intake Structure and Low Head Dam Rehabilitation Project; for the Division of Water; to authorize an appropriation, transfer, and expenditure up to $1,471,800.00 within the Water General Obligations Bond Fund; and to amend the 2018 Capital Improvements Budget. ($1,471,800.00)
Attachments: 1. ORD 0125-2019 Information, 2. ORD 0125-2019 Utilization, 3. ORD 0125-2019 map, 4. ORD 0125-2019 Amend CIB, 5. ORD 0125-2019 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Black and Veatch Corporation for the Hap Cremean Water Plant Intake Structure and Low Head Dam Rehabilitation Project, Capital Improvements Project No. 690511-100000, Division of Water Contract No. 2086.

The overall agreement will provide professional engineering services for the Hap Cremean Water Plant (HCWP) Intake Structure and Low Head Dam improvements, CIP No. 690511-100000, Contract No. 2086.

Under the original agreement, Step 1 - Condition Assessment & Preliminary Design was performed.

Under Renewal #1 (current), Step 2 - Detailed Design and Construction Bidding Services will be performed.

FUTURE RENEWAL: The agreement will be renewed to provide Step 3 - Engineering Services During Construction.

Planning Area: The dam and intake are integral elements of the treatment process and the Hap Cremean Water Plant serves multiple planning areas so the project planning area is “99-N/A”.

1.1 Amount of additional funds to be expended: $1,471,800.00
Original Contract Amount: $ 336,750.00 (PO097719)
Renewal #1 (current): $1,471,800.00
Total (Orig. + Renewal No. 1): $1,808,550.00

1.2. Reason other procurement processes are not used:
The work being performed was anticipated under original authorizing legislation, Ordinance No. 2878-2017. The current consultant has since gained detailed knowledge of the condition of the structures that is essential for completing the detailed design. Awarding this work to a new consultant would require duplication of some of the condition assessment work already performed, increasing project costs and extending the project schedule.

1.3. How cost of renewal was determined:
Black and Veatch Corporation projected hours/resources necessary to complete Step 2, Contract Renewal #1 services based on anticipated design needs and historical information from similar projects.

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